Executive Assistant Job at Robert Half (San Diego)

Executive Assistant

Robert Half

Location:
United States , San Diego

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

A fast-growing biotechnology company is seeking a highly organized and strategic Executive Assistant to support senior leadership. This role goes beyond traditional administrative support—you’ll act as a trusted partner, helping drive efficiency, manage priorities, and support key initiatives in a dynamic, science-driven environment. The ideal candidate is proactive, detail-oriented, and comfortable operating in a fast-paced, highly confidential setting.

Job Responsibility:

Provide high-level administrative support to C-level executives, including complex calendar management, meeting coordination, and prioritization of competing demands
Serve as a gatekeeper and strategic partner, managing communications and ensuring alignment across internal and external stakeholders
Coordinate domestic and international travel, including detailed itineraries and expense reporting
Prepare and edit presentations, reports, and executive communications, including materials for board meetings and investor updates
Support planning and execution of leadership meetings, scientific reviews, and company-wide events
Track key projects, deadlines, and action items, ensuring timely follow-up and execution
Liaise with cross-functional teams, including research, clinical, regulatory, and operations
Handle highly confidential information with discretion and professionalism
Assist with onboarding senior hires and supporting leadership team initiatives
Improve administrative processes and implement efficiencies to support organizational growth

Requirements:

Bachelor's degree preferred or equivalent experience
5+ years of experience supporting senior executives, preferably within biotech, pharmaceutical, or life sciences environments
Experience working in a fast-paced, high-growth or startup environment is highly preferred
Strong proficiency in Microsoft Office Suite and calendar management tools
experience with collaboration platforms (e.g., Slack, Zoom)
Exceptional organizational, multitasking, and problem-solving skills
Excellent written and verbal communication skills
Ability to anticipate needs, think critically, and act with a sense of urgency
High level of discretion and professionalism

What we offer:

Competitive compensation
equity potential
comprehensive benefits
medical, vision, dental, and life and disability insurance
company 401(k) plan
free online training
Opportunities for career growth in a rapidly evolving industry

Additional Information:

Job Posted:
May 04, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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