Executive Assistant

• Anticipate executive needs and requirements, provide appropriate materials, and bring together the appropriate people and resources to address issues
• Provide high level administrative support and assistance to company executives
• Schedule and attend meetings for and with company executives, ensuring minutes, actions, and appropriate documentation is collected, distributed, and staffed
• Maintaining office front desk operations during company core hours
• Welcome and direct visitors and clients
• Handle sensitive and confidential information professionally and in confidence
• Maintain KAIROS corporate conference room (scheduling, facility, and meeting preparation)
• Perform clerical functions such as, but not limited to, preparing correspondence
• receiving guests
• supporting other office staff and meeting coordination, as needed
• Support operations team with special projects and other assignments, under the direction of company executives, as needed
• Performs additional duties as assigned

• High School Diploma, required
• Bachelor’s degree in business administration or related field, preferred
• At least three (3) years of experience working in an administrative field
• At least one (1) year of experience supporting Director level or above
• Experience with SECNAV Manual US Naval Correspondence (preferred)
• Strong customer relations, analytics, and documentation skills
• Self-starter, highly motivated, strong work ethic with a commitment to quality
• Microsoft office suite proficiency, i.e., Word, Excel, PowerPoint
• Understand the importance of task prioritization, consequence, and suspense
• Ability to work within a challenging, fast-paced, team-oriented environment
• Ability to work independently
• Ability to multi-task and meet competing, deliverable deadlines
• Detail oriented
• Excellent interpersonal and customer service skills
• Excellent verbal and written communication skills to provide clear status and/or communicate issues
• Ability to adapt to evolving technology
• Must be a U.S. Citizen
• Must be able to complete the full background investigation
• This position requires an Active Secret Security Clearance

Experience with SECNAV Manual US Naval Correspondence

• Medical Coverage
• Employer Paid Dental, Vision, Basic Life/AD&D, Short-Term/Long-Term Insurance
• Health Savings Account with Contribution by Employer
• 401K Plan with Employer Matching
• Annual Discretionary Bonuses
• Paid Time Off
• Eleven (11) Paid Holidays
• Certification reimbursement program
• Tuition Reimbursement Program
• Paid Parental Leave
• Employee Assistance Program (EAP)
• Rewards and recognition programs
• Community outreach events through our KAIROS Kares group