Executive Assistant

• Facilitate scheduling by managing calendars, appointments, and meetings for the leadership team
• Process expense reports and maintain organized digital records
• Oversee operational expense tracking and collaborate with the finance team for accurate reporting
• Coordinate board meetings, staff functions, and special events, ensuring all logistical aspects are handled
• Manage event invitations, registrations, materials, and follow-up to deliver exceptional experiences
• Proofread and format presentations, documents, and internal communications with precision
• Document processes and assist in improving workflows for efficiency
• Serve as a point of contact for legislators, members, and partners while maintaining professionalism
• Utilize virtual meeting platforms, such as Zoom and Teams, to facilitate remote collaboration
• Support travel arrangements, including booking flights and accommodations, for executive meetings

• Associate degree required
• Bachelor’s degree preferred or equivalent work experience
• Proven experience in calendar management and coordinating travel arrangements
• Proficiency in Microsoft 365 tools, including Word, Excel, PowerPoint, Outlook, and Teams
• Familiarity with virtual meeting platforms such as Zoom and Teams
• Strong organizational skills and time management capabilities
• Excellent written and verbal communication skills with attention to detail
• Ability to handle confidential information with discretion
• Basic proficiency in spreadsheets and data tracking

experience with Canva and Copilot is a plus

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan