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Robert Half Logo Robert Half · Office Administration

Executive Assistant

United States, Newport Beach Contract work · Job Posted June 28, 2026
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Job Description

We are looking for an experienced and dependable Executive Assistant to provide broad support to a home office in Newport Beach, California. This position combines executive scheduling, travel coordination, bookkeeping assistance, property-related administration, and personal support in a hybrid environment. It is a part-time contract opportunity expected to begin as a 3-month engagement with the possibility of becoming a long-term role. The ideal candidate is organized, discreet, self-sufficient, and comfortable working in a structured but relaxed, pet-friendly setting.

Job Responsibility

  • Oversee a dynamic calendar by arranging meetings, appointments, and personal commitments while keeping priorities aligned
  • Prepare meeting materials, capture key discussion points, and track follow-up items to help ensure timely completion of next steps
  • Support day-to-day bookkeeping tasks in QuickBooks, including expense entry, balance tracking, and maintenance of accurate financial records
  • Review and reconcile bank and credit card activity and organize documentation for accounting support and reporting needs
  • Act as a point of coordination for properties by communicating with vendors, tenants, contractors, and property managers as needed
  • Maintain organized records related to leases, maintenance timelines, invoices, and other property documentation
  • Arrange business and personal travel, including flights, lodging, ground transportation, dining reservations, and detailed itineraries
  • Assist with household and personal administrative needs such as deliveries, appointments, errands, and special projects connected to the home office

Requirements

  • At least 3 years of experience in an Executive Assistant, Personal Assistant, or comparable support position
  • Working knowledge of QuickBooks or similar bookkeeping software, with hands-on experience in basic financial tracking and data entry
  • Strong ability to manage calendars, coordinate travel, and support executive meetings with a high level of accuracy
  • Excellent organizational skills with careful attention to detail across administrative, financial, and personal support tasks
  • Clear written and verbal communication skills and the ability to interact professionally with a variety of contacts
  • Proven ability to handle sensitive information with sound judgment, discretion, and confidentiality
  • Comfortable working independently in a hybrid, private home office environment that includes pets
  • Valid California driver's license and reliable transportation are preferred

Nice to have

Valid California driver's license and reliable transportation

What we offer

  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
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