Executive Assistant Jobs

ASTOUND Group

Location:
United States, Las Vegas

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

ASTOUND seeks an experienced Executive Assistant in Las Vegas to support the CEO. This role will coordinate and execute critical administrative duties on behalf of the CEO and the C-Suite and coordinate the daily operations of the CEO’s office.

Job Responsibility:

Provide a full range of exceptional, executive-level administrative support for the CEO
Serving as a proactive thought partner who is highly responsive to a full range of internal and external requests on behalf of the CEO
Gathering and reviewing all materials to ensure the preparation of the CEO for major meetings and events in coordination with leadership
Owning and driving the complex, ever-changing calendars of the CEO
prioritizing appropriately and anticipating needs
Acting as strategic manager of and gatekeeper for the CEO’s time
Representing the CEO in all interactions and ensuring a high level of responsiveness, support, and sensitivity to all requests of importance
Building effective relationships with internal and external stakeholders, especially with department leaders and community members
Supporting the drafting, editing, proofing, and preparation of materials, including emails, letters, presentation decks, meeting agendas, etc. on behalf of the CEO and in close coordination with other departments, as needed
Supporting all levels of preparation for CEO-driven meetings in close coordination with the Chief of Staff, including agenda and materials development, correspondence, and meeting planning and execution
Managing general correspondence for the CEO (including managing team files
receiving, screening, prioritizing, and drafting responses to incoming mail
phone calls
etc.)
Coordinating end-to-end travel needs for the CEO, including car, flight, hotel, etc. and anticipating key details for trips such as commuting times and directions
Managing and maintaining the master calendar for the organization, which includes key internal and external meetings across all departments
Processing timesheets and expenses for CEO, and direct reports in a timely way
Accurately maintaining records of expense receipts for reimbursement
Performing general office duties/assistance, as needed
Managing all matters with a high level of confidentiality and discretion

Requirements:

3+ years of C-Suite level, administrative experience required
Outstanding verbal and written communication skills
Good judgment, professionalism, and discretion in handling confidential information
Excellent organizational skills and keen attention to detail
Flexibility to adapt to quickly shifting and/or competing priorities
Ability to effectively prioritize all tasks and successfully complete tasks in a timely fashion
Strong interpersonal skills to interact effectively with internal and external stakeholders
Maturity and integrity that fosters respect and trust from others
Demonstrates diplomacy and calmness under pressure
Highly collaborative with the flexibility to work as part of a team and individually to meet goals and deadlines
Strong knowledge of all MS Office software
Occasional scheduled travel, as needed

What we offer:

Excellent Medical Insurance
Excellent Dental Insurance
Excellent Vision Insurance
Paid Time Off, Holiday Pay
401K matching program after 90 days of employment
100% Company Life and Long-Term Disability Coverage
Employee Referral Program

Additional Information:

Job Posted:
December 06, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Executive Assistant