Executive Assistant Job at Airwallex

Executive Assistant

Airwallex

Location:
Singapore

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

As a Personal Assistant/Executive Assistant you will act as the trusted liaison with the CEO's internal/external stakeholders and teams, you will work to ensure that he is able to focus on priority work by leveraging your exceptional organisation, communication, and administrative skills to triage and prioritise incoming requests. No two days will be the same, so if you are someone that enjoys working in a fast-paced environment with variety in your work then this role is for you.

Job Responsibility:

Extensive business and personal calendar management for the executive cross multiple time zones
Acting as the point of contact for internal/external stakeholders requiring time and or action from the executive
Proactively coordinating internal and external meetings inc. agenda preparation, venue and technology, documenting minutes, etc.
Travel arrangements for executive and family including but not limited to flight & hotel bookings, transfers, itinerary planning, visa coordination, and other local requirements
Manage business expenses, personal invoices, bill payment and insurance reimbursements
Manage household operations, such as vendor management, housekeeper coordination, etc.
Coordinate reservations, meal, and appointments for executive and family
Complete day-to-day errands and situational requests
Coordinate logistics required for personal events, appearances, or activities
Manage administrative duties for executive’s private venture fund
Assistance in preparing documents and presentations

Requirements:

Degree holder
At least 6+ years of PA/EA experience serving CEO/Founder
Diligence, reliability, and a strong sense of responsibility particularly in relation to confidential and sensitive matters
A calm demeanor
Appetite for new challenges and opportunities
Comfortable with all forms of start-up technologies including Slack, Google Suite, Confluence, Zoom, Wechat, Whatsapp
Proficiency in MS Word, Excel, PowerPoint
Exceptional communication in verbal and written English & Mandarin

Additional Information:

Job Posted:
February 21, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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