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Executive Assistant

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Beacon Hill

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Location:
United States , Chicago

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

35.00 - 39.00 USD / Hour
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Job Description:

Beacon Hill has partnered with a growing organization in downtown Chicago in hiring a part-time Executive Assistant to start immediately. The Executive Assistant provides high-level administrative support to the Executive Director and plays a key role in donor database management and event coordination. This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This role is 27 hours per week.

Job Responsibility:

  • Manage the Executive Director's calendar, schedule meetings, and coordinate travel arrangements
  • Prepare correspondence, reports, and presentations as needed
  • Serve as a liaison between the Executive Director and internal/external stakeholders
  • Maintain and update donor records in the organization's CRM/database
  • Process donations and generate acknowledgment letters
  • Produce donor reports and assist with data analysis for fundraising campaigns
  • Assist in planning and executing donor events, fundraisers, and special programs
  • Coordinate logistics including venue, catering, invitations, and guest lists
  • Support on-site event management and post-event follow-up
  • Handle incoming calls and emails, ensuring timely and professional responses
  • Organize and maintain electronic and physical files
  • Perform other duties as assigned to support organizational goals

Requirements:

  • 5+ years of proven experience as an Executive Assistant
  • Bachelor's Degree is required
  • Familiarity with donor management systems (e.g., Salesforce, Raiser's Edge, or similar)
  • Strong event planning and project management skills
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office Suite and Google Workspace
  • Ability to maintain confidentiality and exercise discretion
  • Highly organized, detail-oriented, and able to work independently

Additional Information:

Job Posted:
December 26, 2025

Employment Type:
Parttime
Work Type:
On-site work
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