Executive Assistant Job at Xelix (London)

Executive Assistant

Xelix

Location:
United Kingdom , London

Category:
Office Administration

Contract Type:
Not provided

Salary:

40000.00 - 48000.00 GBP / Year

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Job Description:

Join the fun - apply now! At Xelix, we work with some of the world’s largest companies to automate and strengthen their financial controls. Our AI solutions redefine how Accounts Payable teams operate – moving from manual processes to automated, intelligent workflows. To continue supporting us as we scale, we’re looking for an Executive Assistant to support our CEO and help keep the wider exec team running smoothly, as well as being a key driver of company comms and culture. With your main focus being our CEO – it will be all about making sure his time is protected, days run smoothly, and he has what he needs before he even knows he needs it. You’ll also offer light, practical support to five members of the exec team — nothing heavy, just simple diary help, expenses, and the occasional logistical puzzle. If you love making things run smoothly, enjoy solving problems quietly behind the scenes, and get satisfaction from bringing order to chaos - you’ll fit right in.

Job Responsibility:

Support the CEO: Own the CEO’s calendar so it’s clear, structured, and aligned to what actually matters
Ensuring they have everything they need to move smoothly throughout the day, including materials and information
Look after emails and inbound requests so the CEO stays focused, stepping in as a friendly gatekeeper where needed
Keep travel, itineraries, and logistics running smoothly end‑to‑end
Handle sensitive and confidential information with total discretion and good judgement
Support on small projects, follow‑ups, and things that keep the business moving
Light‑touch support for ELT: Help with scheduling and diary updates which help cross functional ways of working operate smoothly
Help with planning leadership meetings, ensuring actions are captured and circulated
Keep communication flowing so things don’t get stuck
Spot ways to improve workflows and help the team work smarter, not harder
Be a proactive partner on company comms and culture: Working closely with the VP People to help define the overall comms strategy for the business, including comms channels, events and social engagement internally
Work as part of the people team in terms of being a culture carrier, role modelling our company behaviours
Support with team offsites and company events to ensure culture is at the heart of how we get together

Requirements:

Have supported senior leaders before and genuinely enjoy helping people be their best
Are organised, proactive and great at balancing shifting priorities
Communicate clearly, kindly, and confidently with people at all levels
Handle confidential information with professionalism and care
Love streamlining processes, keeping things tidy, and staying one step ahead
Are tech‑friendly and comfortable with modern tools (Microsoft 365, Slack, scheduling tools etc.)
Build strong, positive relationships naturally

What we offer:

27 days of annual leave (including 3 days Christmas closing) which increases up to 3 days based on tenure, with the option to roll over, buy or sell up to 3 days
Hybrid working with three days a week from our dog-friendly Hoxton office
On-site gym and cycle to work scheme
Employee discount at over 100 retailers
Comprehensive private medical & dental cover with Vitality
Enhanced parental leave pay
Learning & development culture – £1,000 personal annual budget
We’re carbon-neutral and are working towards ambitious carbon reduction goals
Lots of team socials & activities
Annual team retreat

Additional Information:

Job Posted:
April 16, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

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