Executive Assistant Job at Robert Half (Saint Louis)

Executive Assistant

We are looking for an Executive Assistant to support senior leadership in Minnea...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree is preferred, though equivalent relevant experience will also be considered
Demonstrated experience supporting C-suite or other senior executives in a high-visibility administrative role
Strong proficiency with Microsoft Office applications, including Word, Outlook, Excel, PowerPoint, and Teams
Ability to evaluate competing demands, make sound decisions independently, and respond well in ambiguous situations
Clear and effective communication skills with the ability to work effectively across departments and with varied stakeholders
Excellent organizational skills with strong attention to detail and the ability to manage multiple priorities at once
Background in calendar coordination, executive meeting support, and travel planning is highly valued

Job Responsibility

Oversee complex scheduling for executive leadership, coordinating meetings, conference calls, and daily calendar changes with close attention to timing and priorities
Arrange business travel from start to finish, including transportation, lodging, itinerary updates, and related logistics for executives and team members as needed
Prepare, organize, and polish materials for internal and external communication, ensuring documents and presentations are accurate and professionally formatted
Support office operations by handling scheduling needs, expense documentation, file organization, supply and inventory coordination, shipping activities, and building-related administrative matters
Coordinate meetings and events by managing timelines, logistics, materials, and follow-up tasks to ensure a smooth experience for participants
Proactively identify administrative or operational obstacles and address them early so leadership can remain focused on strategic work
Manage confidential information with discretion while responding effectively to changing business needs and urgent requests
Provide additional administrative support and special project assistance as business priorities evolve

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Executive Assistant

We are looking for an experienced Executive Assistant to support senior leadersh...

Location

United States , Troy

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in an Executive Assistant or closely related administrative support role
Demonstrated ability to support multiple leaders while managing competing deadlines and changing priorities
Strong background in calendar coordination, meeting support, and executive scheduling
Experience arranging travel and handling related logistics with a high level of accuracy
Ability to complete expense reports and assist with administrative financial or accounting tasks
Excellent verbal and written communication skills with a detail-oriented approach
Proven ability to work independently, use sound judgment, and maintain confidentiality

Job Responsibility

Manage complex calendars for multiple leaders, aligning meetings, appointments, and shifting priorities to keep schedules running smoothly
Coordinate meeting logistics, prepare materials, and help ensure leadership is organized and ready for internal and external discussions
Arrange business travel, including itineraries, transportation, and related scheduling details for executive team members
Prepare and submit expense documentation accurately and on time while maintaining organized supporting records
Provide administrative assistance with accounting-related tasks, helping maintain accurate documentation and timely follow-up
Serve as a reliable point of contact for internal teams, clients, and business partners, delivering clear and responsive communication
Track action items and support follow-through on key requests, helping executives stay focused on high-priority business needs

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Executive Assistant

We are seeking a highly proactive and organized Executive Assistant to provide d...

Location

United States , Sacramento

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong understanding of and passion for diversity, equity, inclusion, culture, and belonging
Excellent organizational and time-management skills
proven ability to manage complex schedules and multiple priorities
Experience with data analysis, reporting, and tools such as Power BI and Paylocity (or similar HRIS)
Professional experience taking meeting minutes, preparing agendas, and providing executive-level support
Proficiency in Microsoft Office 365 (Outlook, Teams, Word, Excel, PowerPoint) and collaboration tools
Ability to communicate effectively with diverse stakeholders
Proactive, solutions-oriented mindset with high attention to detail

Job Responsibility

Manage calendars, including scheduling meetings, preparing agendas, and coordinating logistics
Take detailed meeting minutes, distribute action items, and follow up on deliverables
Provide high-level support for Employee Resource Groups (ERGs), committees, and DEI initiatives
Serve as the primary point of contact (POC) for the DEI unit with departments
Prepare purchase orders (POs), process invoices, and handle other administrative tasks
Pull, analyze, and report on culture, engagement, and DEI metrics using Power BI and Paylocity (HRIS)
Conduct research, benchmark data, and compare internal numbers against industry standards or peer organizations
Create clear, actionable data reports and dashboards focused on inclusion, culture, and belonging
Track progress on DEI goals and prepare presentations for leadership
Support and back up ERGs and employee committees

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Executive Assistant

Our client is seeking a highly organized and polished Executive Assistant to pro...

Location

United States , Redwood City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience supporting senior leadership in an administrative, executive assistant, or communications-focused role
Exceptional business writing, grammar, and editing skills
Strong ability to write in a professional, concise, and executive-level tone
High attention to detail and strong proofreading ability
Experience handling confidential information with discretion
Proficiency with Microsoft Outlook, Microsoft Office, and Google Workspace
Ability to work independently and manage priorities in a fast-paced environment
Strong judgment and professionalism when communicating on behalf of leadership

Job Responsibility

Draft, edit, and proofread professional emails on behalf of the CEO, ensuring accuracy, tone, and clarity
Translate brief verbal or written direction into polished executive correspondence
Manage email workflow by organizing drafts, flagging urgent responses, and helping prioritize outgoing communications
Maintain discretion when handling confidential or sensitive business information
Ensure consistency in messaging across executive communications
Assist with responding to business partners, clients, vendors, and internal teams in a professional manner
Review communications for grammar, formatting, and professionalism before sending
Support special projects related to executive communication needs as assigned

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Executive Assistant

We are looking for an experienced Executive Assistant to support a senior leader...

Location

United States , Copiague

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience supporting senior executives in an executive assistant or similar high-level administrative role
Strong ability to manage calendars, coordinate executive meetings, and oversee detailed travel arrangements
Demonstrated success handling a high volume of calls and communications while acting as an effective gatekeeper
Excellent verbal and written communication skills, with the ability to interact effectively with investors and leadership
Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
Ability to multitask effectively and remain organized in a fast-paced work environment

Job Responsibility

Manage a complex executive calendar, schedule meetings, and ensure priorities are aligned with business needs
Coordinate domestic and regional travel plans, prepare itineraries, and handle changes quickly when schedules shift
Serve as the primary gatekeeper for incoming calls, emails, and meeting requests, directing communications with sound judgment
Interact professionally with investors and other external contacts, including handling sensitive or escalated conversations with composure
Prepare meeting materials, organize executive briefings, and support follow-up actions to keep initiatives moving forward
Maintain accurate records, correspondence, and administrative documentation using Microsoft Office applications
Support day-to-day administrative operations in a high-volume, fast-paced setting while balancing multiple urgent requests
Assist with contact tracking and communication updates in CRM tools such as HubSpot when needed

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Executive Assistant

We are looking for a PART TIME (19 hours per week) Executive Assistant to suppor...

Location

United States , Princeton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience providing administrative support to executives or senior leaders
Strong background in calendar coordination and managing scheduling conflicts effectively
Proven ability to arrange travel and oversee detailed itineraries with accuracy
Excellent verbal and written communication skills, including clear and effective email correspondence
Comfortable handling inbound calls and interacting with internal and external stakeholders
High level of organization, discretion, and attention to detail in a fast-paced setting
Proficiency with common office and email tools used for scheduling, communication, and administrative support

Job Responsibility

Manage complex executive calendars, schedule appointments, and adjust priorities to accommodate changing business needs
Organize executive meetings by preparing schedules, confirming attendees, and ensuring materials are distributed in advance
Serve as a point of contact for inbound calls and direct inquiries to the appropriate internal or external parties
Monitor high-volume inboxes, draft clear responses, and help maintain timely email follow-up
Support day-to-day administrative activities that enable leadership to stay focused on strategic priorities
Track action items and meeting deliverables to help ensure deadlines and commitments are met

What we offer

Medical
Vision
Dental
Life and disability insurance
Company 401(k) plan

Parttime

Executive Assistant

Location

United States , White Bear Lake

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience supporting senior leaders, executives, or an executive director in an administrative capacity
Demonstrated ability to work independently and manage responsibilities without close daily oversight
Strong proficiency with Microsoft Office applications, including Excel, Word, and Outlook
Comfort using technology tools, including AI-assisted applications such as Copilot, for administrative support tasks
Experience coordinating calendars, executive meetings, and related scheduling logistics
Ability to prepare drafts, maintain filing systems, and handle high-volume data entry with accuracy
Strong organizational skills with the ability to manage confidential information and multiple deadlines effectively

Job Responsibility

Review the executive’s schedule at the start of each week and prepare meeting spaces, materials, and technology for both in-person and virtual sessions
Coordinate board-related activities by organizing agendas, maintaining records, and ensuring committee documentation is accurate and up to date
Prepare and distribute meeting packets and supporting materials, including agenda items and related documents, within established timelines
Assist in developing leadership reports by gathering information, updating dashboards, and organizing content for executive review
Maintain board and committee files by entering data, tracking updates, and supporting orderly record management
Monitor incoming mail each day, sort correspondence, and highlight items that require prompt attention
Communicate with external vendors to follow up on open items, confirm details, and support ongoing administrative needs
Provide dependable administrative support in an autonomous work environment while managing multiple tasks with minimal supervision

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative s...

Location

United States , Philadelphia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience providing administrative support to senior executives in a detail-oriented, high-demand setting
Strong ability to manage calendars, coordinate executive meetings, and respond effectively to shifting priorities
Experience booking and coordinating travel arrangements, including itineraries and related logistics
Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint
Excellent written and verbal communication skills with a detail-oriented and effective approach
Ability to handle confidential information with discretion and maintain strong attention to detail
Proven organizational skills and the ability to manage multiple responsibilities independently
Experience working collaboratively with leadership teams and cross-functional stakeholders

Job Responsibility

Manage complex calendars, schedule priority meetings, and ensure executives are well prepared for daily commitments and leadership engagements
Arrange business travel, build detailed itineraries, and oversee related logistics to support efficient executive movement
Support the day-to-day operations of the Vice President’s Office by organizing administrative processes and maintaining smooth office coordination
Prepare, review, and organize correspondence, presentations, reports, and other business documents with a high degree of accuracy and attention to detail
Handle confidential information with sound judgment while providing dependable support on sensitive administrative and financial matters
Partner with directors, command staff, and other leadership team members to facilitate communication and align scheduling and office priorities
Track action items, follow up on requests, and help ensure executive initiatives and operational tasks move forward on time
Use Microsoft Office applications to create documents, manage communications, maintain records, and support executive reporting needs

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

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