Executive Assistant

• Manage the President's calendar, including scheduling meetings, events, and travel arrangements
• Coordinate and organize electronic and physical filing systems to ensure easy access to important documents
• Oversee office operations by maintaining a tidy workspace and addressing administrative needs
• Assist with personal tasks for the owner, such as arranging home maintenance and managing onsite employees
• Support the Vice President/General Counsel with file handling, document preparation, and follow-up activities
• Maintain schedules and prepare for executive meetings, ensuring all necessary materials are available
• Handle routine administrative processes related to trust and foundation management, banking, and investment portfolios
• Communicate effectively with team members and external parties to coordinate tasks and resolve issues
• Utilize Microsoft Office tools, including Excel and SharePoint, to streamline workflows and manage information
• Ensure confidentiality and a high standard of conduct in all interactions and responsibilities

• Proven experience as an Executive Assistant or Office Manager, preferably in a small office environment
• Strong proficiency in Microsoft Office Suite, including Excel and SharePoint
• Ability to manage calendars, plan travel arrangements, and organize daily schedules with precision
• Excellent organizational skills and attention to detail in both electronic and physical filing systems
• Self-starter with the ability to work independently and take initiative in a fast-paced environment
• Detail-oriented approach and effective communication skills to interact with executives and team members
• Must be comfortable working fully onsite in Hopkins, Minnesota

Familiarity with administrative processes related to trusts, foundations, or investment portfolios

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan