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Executive Assistant

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UC San Diego

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Location:
United States , La Jolla

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

65800.00 - 115000.00 USD / Year ▼
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Job Description:

Under the general supervision of the Associate Vice Chancellor-Finance and Administration, provides executive level support to the Finance and Administration unit of the Office of the EVC, which requires tact, diplomacy and discretion on a wide variety of complex issues of a highly sensitive and confidential nature.

Job Responsibility:

  • Provides executive level support to the Finance and Administration unit
  • Performs administrative support duties including managing multiple complex calendars, developing and maintaining a system for handling pending action items or ongoing projects, arranging meetings and travel, and drafting and editing correspondence for senior managers and the Executive Vice Chancellor
  • Responsible for supporting communications, work projects and programs related to resource administration
  • Collects information and produces reports to be used in resource analysis and allocations
  • Supports administration of EVCAA and Finance and Administration committees, as well as VC-wide functional unit groups
  • Provides consultative, analytical and programmatic support for the VC-wide human resources and capital functions

Requirements:

  • Extensive experience in assisting high-level leadership with complex and confidential calendaring, public relations, development, and community relations in a fast paced environment
  • Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies
  • Ability to use high-level discretion and maintain a high level of confidentiality
  • Solid analytical / problem-solving skills
  • Strong service orientation
  • Strong skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies, both verbally and in writing
  • Ability to multi-task with demanding timeframes
  • Thorough knowledge of common organization-specific and other computer application programs
  • Demonstrated experience and skill using business application software, including electronic calendars, e-mail, spreadsheets, word processing, database, presentation and web-based applications
  • Proven experience with successful event planning and organization of special events
  • Ability to work with attention to detail and to prepare/review large volumes of paperwork rapidly and accurately
  • Demonstrated effective organization and project management skills

Additional Information:

Job Posted:
January 20, 2026

Expiration:
January 29, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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