Executive Assistant Job at RemotivateJobs

Executive Assistant

RemotivateJobs

Location:
United States

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are seeking a highly skilled and proactive Executive Assistant to support senior leadership in a full-time, remote capacity. This role requires top-tier organizational skills, exceptional communication, and the ability to manage complex workflows, calendars, and priorities independently. The ideal candidate will be technologically fluent, AI-curious, and thrive in a fast-paced environment where initiative and ownership are expected. If you’re calm under pressure, detail-obsessed, and eager to support a high-impact executive, we’d love to hear from you.

Job Responsibility:

Managing executive calendars, travel, inboxes, and day-to-day operations
Preparing agendas, taking detailed meeting notes, and tracking action items
Creating, organizing, and maintaining SOPs, internal documentation, and company records
Supporting new initiatives across the firm and other business ventures
Using AI and automation tools to streamline workflows and increase efficiency
Editing and producing basic audio/video content (e.g., short-form clips, podcasts)
Communicating clearly with leadership and tracking project progress
Handling sensitive company and client information with the utmost confidentiality
Acting as a true thought partner to leadership – anticipating needs and driving results

Requirements:

Excellent English written and verbal communication skills
5+ years of experience supporting senior-level executives in a fast-paced environment
Proven experience working remotely with minimal oversight
Ability to manage calendars, inboxes, travel logistics, and workflows independently
Strong time management and multitasking skills
High level of discretion, confidentiality, and professionalism
Confident using AI tools (ChatGPT, Claude, Gemini, Midjourney, etc.)
Comfortable with automation tools (Zapier, Lindy, HeyGen, ElevenLabs, etc.)
Familiarity with productivity platforms (Microsoft Office, Zoom, ClickUp, Asana, or similar)
Skilled in basic video and audio editing for content tasks
Comfortable working in a fast-paced, priority-shifting environment

Nice to have:

Demonstrated experience building AI agents or no-code solutions using platforms like Claude, Lindy, Manus, or similar
Designing and deploying AI-powered operational tools (e.g., prompt-based assistants or automations) to solve recurring business problems

What we offer:

Work in a forward-thinking, tech-embracing legal firm
3 weeks paid vacation
Be treated as a trusted partner, not just a task-taker
Collaborative and respectful work culture with leadership that values input
Opportunities to grow into expanded responsibilities over time

Additional Information:

Job Posted:
February 16, 2026

Employment Type:

Fulltime

Work Type:

Remote work

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