Executive Assistant

• Provide comprehensive administrative support to the executive office, including managing schedules and prioritizing tasks
• Coordinate and oversee project management activities, ensuring deadlines and objectives are met
• Develop and maintain detailed reports, records, and specialized documentation using advanced technical writing skills
• Organize and facilitate executive meetings, preparing agendas and recording minutes
• Manage travel arrangements, including booking accommodations and coordinating itineraries
• Interact with customers and stakeholders to address administrative and technical inquiries
• Maintain the confidentiality of sensitive information while handling office communications and documentation
• Perform reception duties, data entry, and records management to support daily operations
• Ensure compliance with government regulations and transit agency standards in all administrative functions
• Utilize computer systems and software to streamline processes and enhance productivity

• Minimum of 3 years of experience in a similar executive assistant role
• Proficiency in technical writing and the ability to create specialized reports and documentation
• Demonstrated experience in project management, including planning and coordination
• Familiarity with government and transit agency operations and compliance standards
• Strong organizational skills and attention to detail
• Advanced computer proficiency, including Microsoft Office Suite and other relevant software
• Excellent interpersonal and communication skills for interacting with stakeholders
• Ability to maintain confidentiality and handle sensitive information responsibly

Experience with government, city or state experience preferred

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan