Executive Assistant Job at Robert Half (St. Louis)

New

Executive Assistant

At HubX we build mobile apps, used and loved by millions all around the world. W...

Location

Turkey

Salary:

Not provided

HubX

Expiration Date

Until further notice

Requirements

Located in İzmir or Istanbul
3–5+ years experience as an EA, Chief of Staff, or similar role (preferably in startups/tech)
Able to travel without restrictions
Fluent English communication
Proven ability to manage complex calendars, inboxes, and high-stakes meetings
Strong organizational skills with meticulous attention to detail — zero dropped balls
Proactive, anticipatory, and calm under pressure
Comfortable handling both professional and lifestyle logistics (travel, restaurants, trip planning)
Tech-savvy: Notion, Google Workspace, Slack (bonus: Looker)
Discreet, trustworthy, and able to represent co-founders with investors/partners

Job Responsibility

Calendar & inbox management: prioritize requests, draft responses, surface what matters most
Prepare meeting briefs, track action items, and ensure no follow-ups are missed
Plan and book seamless travel & lifestyle logistics (flights, hotels, restaurants, itineraries)
Act as gatekeeper & communicator with senior stakeholders
Summarize information (emails, decks, reports) into concise digests
Reduce friction across the business — keeping execution and priorities aligned

What we offer

Huge impact
Ownership, opportunity to take responsibility from day one
A competitive compensation package
A brand new Macbook and welcome kit
Private Medical Insurance & HPV Vaccine & Critical Women’s Health Coverage
Gym Reimbursement
A unique and top-notch office
Unlimited coffee from XPresso
Limitless Snacks & breakfast
Continuous education

Fulltime

New

Executive Assistant

Location

United States , Manhattan Beach

Salary:

70000.00 - 85000.00 USD / Year

Strategic Employment Partners

Expiration Date

Until further notice

Requirements

Some prior professional experience: full-time, part-time, internship, or service industry
Evidence of coordination, scheduling, calendar management, or organizational responsibilities in prior roles
Strong written and verbal communication with a professional, polished tone
Comfort with or willingness to quickly ramp on Microsoft 365 (Outlook, Teams, OneDrive)
Fully available on-site in Manhattan Beach five days a week with a realistic commute
Bachelor's or Associate's degree

Job Responsibility

Support senior leadership directly, serving as the operational backbone for their day-to-day

What we offer

100% employer-paid medical and dental premiums
Unlimited PTO plus holidays
401(k) with profit sharing
Daily lunch provided in office
Company and team outings, volunteer opportunities, and donation matching

Fulltime

New

Executive Assistant

The Executive Assistant is a seasoned role and has the primary responsibility to...

Location

Salary:

Not provided

NTT DATA

Expiration Date

Until further notice

Requirements

Excellent written and verbal communication skills
Excellent interpersonal skills with a demonstrated proactive approach to work and a good understanding of the strategic objectives of the global business
Ability to efficiently manage own time and that of the executive's time to ensure all commitments are met and deadlines are upheld
Strong organizational skills
Ability to display the required level of confidentiality, discretion and professionalism when dealing with sensitive information
Ability to handle unexpected issues and finding creative solutions
Ability to prioritize and coordinate initiatives, events or activities
High attention to detail
Strong project management skills
A bachelor's degree is preferred, such as a degree in business, management, or a related field or related equivalent level of experience

Job Responsibility

Schedules and manages the Executive level appointments, meetings, and travel arrangements
Coordinates and prioritizes Executive’s daily schedule, ensuring they are well-prepared for each engagement
Serves as a gatekeeper for phone calls and visitors, screening and directing them as needed
Prepares and edits documents, reports, and presentations on behalf of Executive
Maintains organized and easily accessible digital and physical files
Creates detailed itineraries and ensures all travel logistics are smooth
May be required to take meeting minutes and follow up on action items
Tracks and manages expenses, including preparing and submitting expense reports on behalf of the Executive
Assists in managing special projects, conducting research, and providing administrative support for various initiatives
Interfaces with internal and external stakeholders, including clients, employees, and other executives on behalf of the Executive

Fulltime

New

Executive Assistant

This role serves as a strategic executive partner and operational hub for the Ac...

Location

United States , Rockford

Salary:

Not provided

Wolverine Worldwide

Expiration Date

Until further notice

Requirements

3+ years secretarial/clerical experience or equivalent skills and abilities in a fast-paced, global organization
Proven experience managing complex calendars, international travel, and executive operations
Strategic calendar management mindset (not transactional scheduling)
AI and digital fluency with demonstrated ability to leverage tools to improve productivity
Exceptional organizational, prioritization, and project management skills
Strong business judgment, discretion, and executive presence
Advanced written and verbal communication skills
Ability to navigate ambiguity, anticipate needs, and act proactively
Advanced proficiency: Microsoft 365 (Outlook, PowerPoint, Excel, Teams)
Experience with AI productivity tools (e.g., Copilot) strongly preferred

Job Responsibility

Executive Partnership & Calendar Leadership
Global Travel & Logistics Orchestration
AI-Enabled Productivity & Digital Excellence
Active Group Operations & Rhythm of Business
Events, Culture & Workplace Experience
Communication & Stakeholder Management
Administrative & Operational Excellence

New

Executive Assistant

Are you a highly organised Executive Assistant with a sharp commercial mind? Our...

Location

Australia , Mulgrave

Salary:

100000.00 - 110000.00 AUD / Year

Randstad

Expiration Date

July 05, 2026

Requirements

Demonstrated experience as an Executive Assistant, Office Manager, or a similar corporate support role
Proven experience supporting senior management or executives
Exposure to financial, commercial, or contract administration processes (highly desirable)
Experience preparing high quality reports, presentations, and board materials
The ability to multi-task and manage competing priorities in a fast paced environment
Strong written and verbal communication skills with a high level of discretion
Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook) and experience with document management systems like SharePoint
Strong commercial awareness and understanding of business operations
A suitable Business Degree is highly desirable

Job Responsibility

Provide proactive, confidential assistance to the Executive Team, manage travel logistics, draft professional communications, and act as a key liaison for internal and external stakeholders
Support contract administration (tracking milestones, maintaining registers), coordinate tender submissions, assist with pricing proposals, and support audit data collation
Assist with payroll processing inputs, support timesheet administration for accuracy and compliance, and liaise with HR/Payroll to resolve queries
Maintain corporate document control systems (SharePoint) in line with NATA and ISO standards
manage confidential records and tracking deliverables
Maintain professional front of house standards, manage reception, greet visitors, and handle mail/deliveries
Assist with website updates, LinkedIn content, and the preparation of presentations and marketing materials

What we offer

Super

Fulltime

Executive Assistant

We are searching for an experienced Executive Assistant who is high energy and t...

Location

United States , Santa Clara

Salary:

97760.00 - 146640.00 USD / Year

AMD

Expiration Date

Until further notice

Requirements

Direct work experience supporting executive-level leaders
Proven experience of executive administrative support at a senior level
Strong organizational and communication skills
ability to work independently as well as part of a team
Ability to use a variety of sophisticated office automation tools and software, including proficiency in PowerPoint, Excel, Word, SharePoint, SAP
Ability to collaborate with different levels of management, customers, and employees to exchange information and take appropriate action
Strong multi-tasking skills
Demonstrated ability to exercise judgment and initiative with a high degree of flexibility and responsiveness
Bachelor's Degree or equivalent level of experience

Job Responsibility

Own the executive calendar
Prioritize appointments as necessary
Coordinate major offsite meetings and executive travel
Arrange domestic and international travel schedule and reservations
Prepare expense reports and ensure submission in a timely fashion
Interface with members of the management team, customers, and other executive visitors
Redirect inquiries and problems to staff members for response and resolution as necessary
Review and answer mail and inquiries and determine if executive action is required
Exercise judgment and initiative with high degree of flexibility
Set up and maintain propriety files and record retention schedules

Fulltime

Executive Assistant

A 13-month Fixed Term contract opportunity that is due to start in September. Th...

Location

United Kingdom , London

Salary:

Not provided

Brewin Dolphin

Expiration Date

June 15, 2026

Requirements

Relevant Administrative Support experience, preferably in Investment Management environment
Solid written and verbal communication skills
Demonstrated ability to work independently and within a team setting
Proven ability to work and communicate with varying levels of seniority
Strong working knowledge of MS Office products including Word, Excel and PowerPoint
Strong organisational, follow-through, attention to detail and problem-solving skills
Ability to prioritise multiple administrative tasks in a high paced, stressful environment
Ability to take initiative, function independently, unsupervised and work as a team player

Job Responsibility

Provide administrative support to team of 12 people including diary management
Arrange all logistics related to annual team offsite
Arrange travel for team members: flights, hotels, visas, taxis etc
Schedule and co-ordinate internal and external meetings and calls
Assist with preparation of any presentation material for meetings
Process expenses and manage team's travel budget
General ad-hoc administrative tasks
Provide back-up support for other teams and assistants

What we offer

A comprehensive Total Rewards Program including bonuses, flexible benefits and competitive compensation
Leaders who support your development through coaching and managing opportunities
Opportunities to work with the best in the field
Ability to make a difference and lasting impact
Work in a dynamic, collaborative, progressive, and high-performing team
A world-class training program in financial services

Fulltime

Executive Assistant

Provide executive assistance to a world-renowned Professor/Principal Investigato...

Location

United States , La Jolla

Salary:

61428.00 - 70553.00 USD / Year ▼

UC San Diego

Expiration Date

June 16, 2026

Requirements

Strong demonstrated executive-level administrative skills, including complex calendaring and travel coordination
Demonstrated experience interpreting policies and procedures related to business office management, such as fund administration, purchasing, contract and grant administration, staff personnel, disbursements, travel, facility management, inventory, etc.
Demonstrated ability to independently arrange and organize meetings and special events, including coordination of support services
Demonstrated experience performing administrative skills with a high level of proficiency and competency to include: composing, editing, and finalizing complex correspondence, minutes of meetings, publications, business letters, summaries, and reports
typing with reasonable speed and accuracy
entering data with speed and accuracy
editing and proofreading final products
and skill in proofreading work for grammar, spelling, punctuation and typographical errors. Excellent oral and written communication skills
Demonstrated experience with general office equipment, including fax, photocopier, computer, typewriter, adding machine, calculator, scanners, web, and voice mail
Demonstrated skill in using personal computers and a wide variety of software packages for word processing, spreadsheets, database processing, presentations and calendaring (e.g. Microsoft Office suite). Knowledge of e-mail systems as a primary form of communication. Accomplished skill at navigating the Internet for information retrieval

Job Responsibility

Provide executive assistance to a world-renowned Professor/Principal Investigator (PI) and his laboratory in the Department of Bioengineering and San Diego Supercomputer Center
Serve as primary contact for the PI and his lab
Provide a high level of administrative support and act as liaison between the Department of Bioengineering and SDSC's Business Offices, UCSD campus offices and external agencies
Coordinate and oversee PI's administrative affairs including financial, personnel and laboratory administration, calendaring, preparation of publications for submission and organizing a high volume of research and teaching materials
Troubleshoot and independently resolve assorted operational problems and handle highly confidential matters and materials with discretion
Organize and administer travel utilizing campus online travel management system
Research and organize background information for activities and projects
Analyze short and long-range space, staffing and budgeting needs
Maintain PI's website

Fulltime

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