Executive Assistant

• Master and maintain complex executive calendars
• Fully coordinate national and international business travel, including bookings (flights, hotels) and expense report submission
• Organize, plan, and orchestrate all types of high-level meetings and events (including board meetings, Town Halls), including logistics, room coordination, and material preparation (briefing documents, meals)
• Ensure smooth flow of incoming and outgoing communications (Outlook and Teams)
• Act as a professional ambassador to visitors and external stakeholders
• Prepare, review, and consolidate executive presentations (PowerPoint) and other sensitive documents, ensuring impeccable quality and accuracy
• Assist teams in tracking inter-site deadlines and deliverables
• Maintain essential administrative documentation (organizational charts, distribution lists, vacation tracking, new employee onboarding)
• Manage sensitive information and special files with absolute discretion and constant professionalism

• A minimum of 5 years of relevant experience in an Executive Assistant/Administrative Assistant role, ideally supporting senior executives
• Perfect command of French and English, both spoken and written
• Solid expertise with the Microsoft Office Suite (Outlook, Teams, PowerPoint, Word, and Excel)
• Ability to anticipate needs and take initiative without constant supervision
• Strong skills in time management, organization, and workflow coordination
• A team player, with impeccable work ethic and a keen business sense

• Understanding of financial reporting cycles or corporate secretarial responsibilities
• Experience with workflow management platforms such as Diligence or Concur/Workday

Comprehensive benefits package