Executive Assistant

• Provide administrative support to a team of investment bankers, serving as a trusted point of contact
• Handle incoming internal calls, respond to inquiries, and clarify company policies and procedures
• Coordinate frequent domestic and international travel arrangements
• Prepare, reconcile, and track expense reports through Oracle T&E
• Manage calendars for multiple bankers, including scheduling client meetings, internal reviews, and deal team sessions
• Coordinate all aspects of executive-level appointments, meetings, client entertainment, and conference calls
• Assist with ad hoc reports, presentations, and special projects as needed
• Serve as back-up support for other bankers, managers, and administrative staff when required
• Maintain relationships with building and facility personnel
• Organize and safeguard highly confidential company and employee information

• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
• Comfort with technology platforms beyond Microsoft Office (e.g., Teams, CRM tools)
• Ability to quickly learn and navigate new systems, including Oracle Travel & Expense and internal reporting tools
• Proven ability to multi-task, prioritize, and stay organized in a fast-paced environment
• Strong written and verbal communication skills
• High attention to detail with the ability to work independently
• Demonstrated integrity, discretion, and professionalism when handling confidential information
• Responsive, energetic team player with a proactive mindset and strong initiative
• Experience working across numerous time zones
• Minimum of 5 years of prior administrative experience
• College degree strongly preferred

Investment banking (IBD) experience preferred