Executive Assistant Job at Robert Half (New York)

Executive Assistant

Robert Half

Location:
United States , New York

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for an Executive Assistant to support leadership within a fast-paced investment advisory environment. This Contract position requires a highly organized, detail-oriented individual who can manage complex scheduling, coordinate executive-level logistics, and help maintain smooth day-to-day operations. The ideal candidate brings sound judgment, attention to detail, and the ability to handle competing priorities with discretion.

Job Responsibility:

Oversee executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments.
Arrange domestic and international travel plans, including flights, lodging, ground transportation, and itinerary updates.
Coordinate meeting logistics for executive sessions, ensuring materials, timing, and participant details are organized in advance.
Serve as a central point of contact for scheduling-related communication with internal stakeholders and external partners.
Monitor changing priorities and adjust calendars and travel plans quickly to support business needs.
Prepare clear and accurate travel itineraries and meeting schedules so executives can navigate commitments efficiently.

Requirements:

Oversee executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments.
Arrange domestic and international travel plans, including flights, lodging, ground transportation, and itinerary updates.
Coordinate meeting logistics for executive sessions, ensuring materials, timing, and participant details are organized in advance.
Serve as a central point of contact for scheduling-related communication with internal stakeholders and external partners.
Monitor changing priorities and adjust calendars and travel plans quickly to support business needs.
Prepare clear and accurate travel itineraries and meeting schedules so executives can navigate commitments efficiently.
Demonstrated experience providing administrative support to senior leaders or executives.
Strong background in complex calendar oversight and appointment coordination.
Proven ability to book and manage detailed travel arrangements with accuracy.
Experience supporting executive meetings and handling related logistics.
Excellent organizational skills with strong attention to detail and follow-through.
Strong written and verbal communication skills paired with a detail-focused, discreet approach.

What we offer:

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training

Additional Information:

Job Posted:
May 04, 2026

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