Executive Assistant Job at Randstad (Calgary)

Executive Assistant

Randstad

Location:
Canada , Calgary

Category:
Office Administration

Contract Type:
Not provided

Salary:

26.21 CAD / Hour

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Job Description:

We are seeking a polished and professional Executive Assistant to provide dedicated support within a high-level Executive Office. Reporting to the Executive Office Manager, you will provide a broad range of administrative support for the Deputy Chairwoman and the Vice President. This is a dynamic, high-visibility role that requires an individual who thrives in a fast-paced environment, takes immense pride in their work, and can navigate the complexities of a large organization with ease.

Job Responsibility:

Provide senior-level administrative support to the Executive Office Manager, Deputy Chairwoman, and Vice President
Manage complex, multi-leg international and domestic travel arrangements (flights, hotels, car services)
Coordinate and organize high-priority meetings, including facility booking, catering, document preparation, and equipment setup
Exercise high discretion when handling sensitive and confidential information
Prepare and maintain accurate documentation, including presentations, mailing lists, invoices, charts, and correspondence
Manage calendars and prioritize workflows to meet shifting deadlines
Process expense reports, manage incoming inquiries, and redirect requests to appropriate departments as needed
Provide coverage for reception duties during breaks, including greeting couriers and visitors
Function as an integral member of a small, 4-person team
Identify and recommend process improvements within the administrative function
Contribute to a positive, professional office culture through clear communication and flexibility

Requirements:

1–2 years of experience in an administrative support role, ideally supporting senior or C-suite executives
Background in Office Administration or a related field is highly preferred
Proficiency in MS Office Suite (Word, PowerPoint, Excel, OneNote, Planner) and experience with procurement/expense tools (e.g., COUPA)
Proven experience in event coordination and meeting planning
Exceptional written and verbal communication skills
ability to interact professionally with diverse internal and external stakeholders
Strong sense of urgency, ability to work independently, and a high level of organizational skill

What we offer:

High-Level Exposure: Gain experience working at the EVP level within a major, complex organization
Work in a dynamic office environment with a collaborative, professional team
Opportunity for contract extension or permanent conversion based on performance
Convenient downtown Calgary office location

Additional Information:

Job Posted:
April 27, 2026

Expiration:
June 04, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

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