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Robert Half Logo Robert Half · Office Administration

Executive Assistant

United States, San Bernardino · Job Posted May 27, 2026
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Job Description

We are looking for an experienced and highly organized Executive Assistant to support senior leadership within a mission-driven nonprofit in San Bernardino, California. This Long-term Contract position is ideal for a proactive individual who can balance executive support, project coordination, and day-to-day administrative operations with sound judgment and discretion. The right candidate will be comfortable managing changing priorities, maintaining accurate records, and helping leadership stay organized and prepared.

Job Responsibility

  • Manage a dynamic executive calendar
  • Coordinate business travel from start to finish
  • Prepare and submit expense documentation accurately and on schedule
  • Plan and facilitate meetings
  • Provide administrative support for special assignments and organization-wide initiatives
  • Act as a central contact for communications
  • Partner with other administrative staff to maintain efficient office operations
  • Organize confidential files, records, and documentation
  • Improve and maintain administrative workflows
  • Anticipate executive needs, prioritize competing requests, and respond to shifting deadlines with professionalism

Requirements

  • At least 2 years of experience in an Executive Assistant or senior administrative support position
  • Background providing direct support to executive-level leaders, such as a C-suite executive or Executive Director
  • Demonstrated ability to manage complex calendars and adapt to frequently changing priorities
  • Experience coordinating travel arrangements, executive meetings, and expense reporting
  • Strong organizational and project coordination skills with careful attention to detail
  • Clear written and verbal communication skills and the ability to interact professionally with varied audiences
  • Proficiency with Microsoft Word and Microsoft Excel
  • Ability to work independently while collaborating effectively in a structured team environment

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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