Executive Assistant Job at Community Integrated Care (Widnes)

Executive Assistant

Community Integrated Care

Location:
United Kingdom , Widnes

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Not provided

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Job Description:

We are seeking an exceptional Executive Assistant to provide high-level, proactive, and trusted support to our Chief Officers. This is an exciting opportunity for a highly organised, forward-thinking professional who thrives in a fast-paced environment and can confidently engage with senior leaders, Trustees, and external partners. As the Executive Assistant, you will play a pivotal role at the heart of our organisation—ensuring our Chief Officers are fully supported, informed, and positioned to lead effectively. Your contribution will directly support our governance, strategic priorities, and the smooth running of our Executive function.

Job Responsibility:

Provide comprehensive PA support to Chief Officers, including diary and inbox management, prioritising commitments, and preparing detailed meeting packs
Research, track, and follow up on actions, issues, and confidential matters requiring Executive attention
Provide secretariat support for Executive and Trustee Board meetings and subcommittees, including minute-taking and paper coordination
Collate, digest, and summarise information to support monthly and quarterly board reporting
Plan and manage complex, fast-paced diaries for multiple senior leaders, anticipating needs and resolving scheduling challenges
Arrange travel and accommodation for the Chief Officers and Executive Team
Partner with Communications & Marketing colleagues to ensure key event commitments are prioritised and supported
Support the coordination and logistics of internal and external events
Process expenses, purchase orders, and goods receipts, and oversee aspects of the Executive Team budget
Manage Chief Officers expenses and ensure financial records and authorisations are kept accurate and compliant
Maintain up-to-date annual leave records for Executive Team members
Build strong working relationships across departments and with external partners
Respond professionally to telephone and email enquiries, representing the organisation with warmth and credibility

Requirements:

Significant experience supporting C-suite/Board-level leaders
Strong background in diary, travel, and complex schedule management
Experience with governance, board support, and confidential information handling
Skilled in cross-functional coordination, event logistics, and stakeholder engagement
Financial administration experience (expenses, budgets, procurement systems such as Agresso)
High digital literacy: Microsoft Teams, SharePoint, PowerBI, Outlook, Excel, Word, and PowerPoint
Proven success in fast-paced and agile working environments
Exceptional attention to detail and highly organised
Proactive problem-solver with excellent prioritisation skills
Strong written and verbal communication
Relationship builder who can influence and collaborate at senior levels
Comfortable managing ambiguity and adapting quickly to change
Effective project manager, able to juggle multiple priorities
Friendly, warm, and positive approach to team and stakeholder interactions

Nice to have:

Relevant postgraduate qualifications (e.g., Business Administration)
Experience managing budgets and financial processes
Understanding of social care or values-led organisations
Project management training/experience

What we offer:

Flexibility: You can work your 37.5 hours over 4 days and enjoy a long weekend, or split the hours over 5 days to accommodate your other commitments
Pension: contributory pension scheme
retail discounts
holiday discounts
cycle to work scheme
travel discounts through our benefits app
Best Lives Bolder: You'll be working for an award winning charity who is passionate about ensuring our colleagues and the people we support lead the best lives bolder
Development: We'll work with you to develop your career or to learn and experience new things. We're passionate about developing our people!
Support: From our Employee Assistance Programme (available 24/7), financial support options, and wellbeing fund you'll have the support available to lead an easier (financial) life

Additional Information:

Job Posted:
February 04, 2026

Expiration:
February 16, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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