Executive Assistant Jobs

HonorVet Technologies

Location:
United States, Acton

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are seeking a highly organized and proactive Executive Assistant to support multiple Vice Presidents (VPs) within the Human Resources organization. The ideal candidate will be a detail-oriented professional with exceptional multitasking abilities, capable of managing a wide range of administrative and executive support tasks. This role requires strong communication skills, a high level of discretion, and the ability to work independently. As a key representative of the HR team, the role requires a positive presence including flexibility, adaptability and someone who contributes positively to team culture.

Job Responsibility:

Scheduling and Calendar Management
Coordinate and manage the VPs' calendars, scheduling meetings, appointments, and conferences
Ensure efficient time management and prioritize requests based on urgency and importance
Travel Arrangements: Arrange domestic and international travel including flights, accommodations, transportation, and itineraries
Handle last-minute changes and cancellations efficiently
Expense Management: Manage corporate card expenses
Prepare and submit expense reports through Concur, ensuring accuracy and compliance with company policies
Track and reconcile expenses on a regular basis
Meeting Coordination: Organize and support logistics for on-site and virtual meetings within MS Teams, Webex or Zoom, including preparing agendas, taking minutes, and following up on action items Provide on-site event support
Vendor and Purchase Order Management: Utilize SAP to create new vendor accounts and process purchase orders
Track and manage the approval process to ensure timely payments and accurate record-keeping
Invoice Processing: Process and track invoices, ensuring timely payment and resolving any discrepancies
Maintain accurate records of all financial transactions and communications with vendors
Perform other duties as assigned
Prepare materials including presentations, correspondence, create and update spreadsheets, reports

Requirements:

5+ years as an Executive Assistant or similar role supporting senior leaders
experience in HR or a corporate environment preferred
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, MS Teams, Zoom and Webex)
Experience with Concur and SAP systems is highly desirable
Strong organizational and time management skills
Ability to prioritize tasks, maintain accurate schedules, and consistently meet deadlines in a dynamic environment
Excellent verbal and written communication skills
Proven experience conveying information clearly and professionally in meetings, presentations, and correspondence
Ability to handle confidential information with discretion
Strong attention to detail and problem-solving abilities
Team oriented with superior interpersonal skills a track record of collaboration
Ability to work independently and manage multiple priorities in a fast-paced environment
Comfortable taking initiative, adapting to shifting priorities, and delivering results with limited supervision
Bachelor's degree or equivalent experience preferred
Some travel may be required

Nice to have:

experience in HR or a corporate environment preferred
Experience with Concur and SAP systems is highly desirable
Bachelor's degree or equivalent experience preferred

Additional Information:

Job Posted:
December 09, 2025

Work Type:

Hybrid work

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Executive Assistant