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Robert Half Logo Robert Half · Office Administration

Executive Assistant

United States, Norfolk Employment contract · Job Posted June 28, 2026
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Job Description

We are looking for an experienced Executive Assistant to support human resources leadership at a university in Norfolk, Virginia. This Contract to permanent opportunity is ideal for a highly organized individual who can manage competing priorities, safeguard confidential information, and keep administrative operations running smoothly. The role combines executive support, coordination of HR-related activities, and project follow-through in a fast-paced academic environment.

Job Responsibility

  • Provide high-level administrative assistance to HR leaders by overseeing schedules, arranging meetings, coordinating travel, and preparing expense documentation
  • Maintain and organize confidential employee records and personnel documentation in alignment with university standards and compliance expectations
  • Monitor project milestones and follow up on deadlines to help keep human resources initiatives moving forward on time
  • Support the planning and execution of departmental programs such as new employee orientation sessions, staff training events, and recruiting activities
  • Prepare correspondence, meeting materials, and presentations to support daily executive and departmental needs
  • Coordinate virtual and in-person meetings, including conference logistics, agenda preparation, and follow-up communication
  • Track time-sensitive administrative tasks and serve as a dependable point of coordination across HR-related functions

Requirements

  • At least 3 years of experience in an executive assistant, administrative support, or HR support role
  • Background supporting senior leaders, preferably within higher education or a similarly complex organization
  • Strong working knowledge of Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
  • Experience using business and HR-related systems such as Workday, PeopleSoft, ADP, Concur, CRM platforms, or timekeeping tools
  • Excellent organizational skills with a strong attention to accuracy and detail
  • Clear written and verbal communication skills with the ability to interact professionally across teams
  • Proven ability to handle sensitive and confidential information with sound judgment
  • Comfortable managing calendars, correspondence, meetings, and multiple priorities in a deadline-driven environment

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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