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Executive Assistant

xelix.com Logo

Xelix

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Location:
United Kingdom , London

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

40000.00 - 48000.00 GBP / Year
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Job Description:

At Xelix, we work with some of the world’s largest companies to automate and strengthen their financial controls. Our AI solutions redefine how Accounts Payable teams operate – moving from manual processes to automated, intelligent workflows. To continue supporting us as we scale, we’re looking for an Executive Assistant to support our CEO and help keep the wider exec team running smoothly, as well as being a key driver of company comms and culture.

Job Responsibility:

  • Own the CEO’s calendar so it’s clear, structured, and aligned to what actually matters
  • Ensuring they have everything they need to move smoothly throughout the day, including materials and information
  • Look after emails and inbound requests so the CEO stays focused, stepping in as a friendly gatekeeper where needed
  • Keep travel, itineraries, and logistics running smoothly end‑to‑end
  • Handle sensitive and confidential information with total discretion and good judgement
  • Support on small projects, follow‑ups, and things that keep the business moving
  • Help with scheduling and diary updates which help cross functional ways of working operate smoothly
  • Help with planning leadership meetings, ensuring actions are captured and circulated
  • Keep communication flowing so things don’t get stuck
  • Spot ways to improve workflows and help the team work smarter, not harder
  • Working closely with the VP People to help define the overall comms strategy for the business, including comms channels, events and social engagement internally
  • Work as part of the people team in terms of being a culture carrier, role modelling our company behaviours
  • Support with team offsites and company events to ensure culture is at the heart of how we get together

Requirements:

  • Have supported senior leaders before and genuinely enjoy helping people be their best
  • Are organised, proactive and great at balancing shifting priorities
  • Communicate clearly, kindly, and confidently with people at all levels
  • Handle confidential information with professionalism and care
  • Love streamlining processes, keeping things tidy, and staying one step ahead
  • Are tech‑friendly and comfortable with modern tools (Microsoft 365, Slack, scheduling tools etc.)
  • Build strong, positive relationships naturally
What we offer:
  • 27 days of annual leave (including 3 days Christmas closing) which increases up to 3 days based on tenure, with the option to roll over, buy or sell up to 3 days
  • Hybrid working with three days a week from our dog-friendly Hoxton office
  • On-site gym and cycle to work scheme
  • Employee discount at over 100 retailers
  • Comprehensive private medical & dental cover with Vitality
  • Enhanced parental leave pay
  • Learning & development culture – £1,000 personal annual budget
  • We’re carbon-neutral and are working towards ambitious carbon reduction goals
  • Lots of team socials & activities
  • Annual team retreat

Additional Information:

Job Posted:
May 14, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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