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Robert Half Logo Robert Half · Office Administration

Executive Assistant

United States, New York Employment contract · Job Posted June 15, 2026
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Job Responsibility

  • Provide dedicated administrative support to executive leadership, balancing shifting priorities across multiple affiliated organizations and ensuring day-to-day operations run smoothly
  • Oversee complex calendar coordination, meeting logistics, and stakeholder scheduling, including preparation for in-person sessions and executive meetings
  • Manage invoice submission, reimbursement processing, and related financial tracking while partnering with accounting contacts to maintain accurate records and timely follow-up
  • Coordinate board and leadership meetings by organizing agendas and materials, documenting discussion points, and distributing clear meeting records
  • Drive special projects from initiation through completion, monitoring deadlines, identifying obstacles early, and keeping leaders informed on progress
  • Assist with event planning and execution for both virtual and in-person programs, including tours, informational sessions, and community-facing gatherings
  • Prepare correspondence, donation acknowledgments, background materials, and informational packets that support executive outreach and advocacy efforts
  • Maintain organized digital and physical records, update basic website content, and support social media or communications tasks as needed
  • Route incoming requests appropriately and provide additional administrative assistance for related business activities, including support tied to property or asset management needs

Requirements

  • At least 2 years of experience providing administrative support to senior leaders or executive-level stakeholders
  • Bachelor's degree required
  • coursework or academic background in English, Communications, Arts Administration, or a related discipline is preferred
  • Demonstrated experience with calendar management, executive scheduling, expense reporting, invoice handling, event coordination, and project-based support
  • Strong written and verbal communication skills with the ability to interact professionally on behalf of leadership
  • Comfort working with accounting-related processes and cross-functional teams
  • familiarity with tools such as Avid or Concur is a plus
  • Proficiency with business productivity platforms such as Google Workspace, Microsoft Teams, and digital file management systems
  • Ability to manage multiple assignments independently, exercise sound judgment, and maintain discretion in a fast-moving environment
  • Interest in mission-driven organizations, including nonprofit, arts, advocacy, or social impact settings, is highly valued

Nice to have

  • familiarity with tools such as Avid or Concur is a plus
  • Interest in mission-driven organizations, including nonprofit, arts, advocacy, or social impact settings, is highly valued
  • coursework or academic background in English, Communications, Arts Administration, or a related discipline is preferred

What we offer

  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan
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