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Robert Half Logo Robert Half · Office Administration

Executive Assistant

United States, Des Plaines Contract work · Job Posted June 09, 2026
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Job Description

We are looking for an Executive Assistant to support senior leadership in a fast-paced manufacturing environment. This contract opportunity with potential for a permanent role is ideal for someone who excels at keeping executives organized, informed, and prepared while managing a wide range of administrative priorities. The role requires strong judgment, attention to detail, and the ability to coordinate meetings, travel, reporting materials, and special events with efficiency.

Job Responsibility

  • Coordinate executive calendars by organizing meetings, adjusting schedules as priorities shift, and ensuring leaders have the appropriate materials in advance of each engagement
  • Monitor action items and key commitments, helping track deadlines and follow-ups so assignments are completed according to agreed timelines
  • Prepare detail-oriented presentations, spreadsheets, and business documents for leadership discussions, investor-related meetings, and company updates while maintaining accurate and current content
  • Facilitate recurring internal meetings by arranging logistics, distributing agendas beforehand, recording discussion notes, and sharing summaries after each session
  • Plan domestic and international travel arrangements, including flights, hotels, ground transportation, and related itinerary details, while maintaining travel profiles and associated logistics
  • Partner with other Executive Assistants to organize schedules and logistics for visitors and new team members, including lodging, meal coordination, and event support when needed
  • Support the planning and execution of corporate events and off-site meetings by assisting with venue coordination, audiovisual setup, catering, and other operational details
  • Maintain expense reports, time records, travel documentation, files, and corporate card information with accuracy and timeliness
  • Collaborate on Town Hall preparation by helping schedule sessions, coordinate communications, and assemble draft presentation materials for leadership review
  • Provide guidance and coaching in assigned administrative areas while contributing to additional projects across the business as needed.

Requirements

  • Demonstrated experience providing high-level administrative support to executives in a dynamic business setting
  • Strong calendar management skills with the ability to coordinate complex meetings and shifting priorities
  • Experience arranging domestic and international travel, including airfare, lodging, and ground transportation
  • Proficiency in creating presentations, spreadsheets, and meeting documentation
  • Ability to manage expense reporting, records, and administrative details with a high degree of accuracy
  • Strong communication and interpersonal skills, with the ability to work effectively under pressure and maintain a positive working environment
  • Comfortable collaborating across teams and supporting company events, executive meetings, and special projects.

What we offer

  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Free online training
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