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Robert Half Logo Robert Half · Office Administration

Executive Assistant

United States, Bowie, Maryland · Job Posted April 16, 2026
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Job Description

We are looking for a detail-oriented Executive Assistant to join our team in Bowie, Maryland. In this role, you will provide high-level administrative support to the leadership team. This is a long-term contract position that requires a proactive and organized individual capable of managing multiple tasks efficiently while maintaining professionalism and confidentiality.

Job Responsibility

  • Deliver comprehensive administrative and clerical support to leadership, including managing schedules and correspondence for two leadership roles
  • Coordinate and organize meetings, conferences, interviews, and appointments as required
  • Review, edit, proofread, and format documents and materials produced by leadership and staff
  • Establish and maintain both paper and electronic filing systems, ensuring proper organization and periodic updates
  • Track and file signed documentation, including administrative personnel records
  • Prepare reimbursement documentation for expenses incurred through corporate and Diners Club cards assigned to leadership
  • Attend meetings and accurately record minutes when requested
  • Manage travel arrangements for leadership and other personnel, including booking flights, hotels, and ground transportation, as well as processing reimbursement requests
  • Collaborate with other administrative staff across departments to ensure smooth operations and support
  • Provide backup assistance to other office staff during their absence or as needed

Requirements

  • Proven experience in executive-level administrative support, preferably within a university or similar setting
  • Strong organizational skills with the ability to manage multiple tasks and prioritize effectively
  • Proficiency in calendar management and scheduling
  • Expertise in arranging and coordinating travel plans, including accommodations and transportation
  • Excellent attention to detail, particularly in proofreading and formatting documents
  • Proficiency in maintaining filing systems and handling administrative paperwork
  • Ability to work both independently and collaboratively in a fast-paced environment
  • Exceptional communication skills, both written and verbal

What we offer

  • medical, vision, dental, and life and disability insurance
  • company 401(k) plan
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