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Solomon Page Logo Solomon Page · Office Administration

Executive Assistant

United States, New York 45.00 USD / Hour · Job Posted June 16, 2026
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Job Description

Our client, a highly respected global nonprofit organization, is seeking an experienced Executive Assistant to provide dedicated support to senior executive leadership. This role will primarily support the Vice President of Latin America, Chief Impact Officer, and Chief Communications Officer, while serving as an integral member of the Latin America and Caribbean regional program team. This position requires a polished, highly organized professional with experience supporting multiple C-level executives in a fast-paced environment. The ideal candidate is proactive, detail-oriented, and comfortable interacting with senior leaders, high-profile stakeholders, and external partners with the utmost professionalism.

Job Responsibility

  • Provide executive-level administrative support to three senior leaders
  • Manage complex Outlook calendars, coordinate meetings across multiple time zones, and prioritize competing scheduling requests
  • Arrange domestic and international travel through the American Express travel portal
  • Process and manage executive expense reports
  • Support Salesforce-related contracting and administrative processes
  • Coordinate meeting logistics, prepare materials, and ensure executives are well-prepared
  • Serve as a key liaison between executives, internal teams, external stakeholders, and partner organizations
  • Maintain professional presence in New York office and provide backup support
  • Handle confidential and sensitive information
  • Anticipate executive needs and proactively identify solutions

Requirements

  • 5–7+ years of experience in an Executive Assistant role supporting multiple C-suite executives
  • Demonstrated experience managing complex calendars, travel arrangements, expenses, and executive communications
  • Advanced proficiency with Microsoft Outlook and Microsoft Office Suite
  • Strong organizational skills with exceptional attention to detail and follow-through
  • Outstanding verbal and written communication skills
  • Ability to manage multiple priorities while maintaining accuracy and professionalism
  • Proven ability to work independently, exercise sound judgment, and maintain confidentiality
  • Professional, polished demeanor with strong interpersonal skills

Nice to have

  • Experience with Salesforce is highly preferred
  • Experience interacting with executive offices, senior government officials, offices of heads of state, board members, or similarly high-level stakeholders is highly desirable

What we offer

  • medical
  • dental
  • 401(k)
  • direct deposit
  • commuter benefits
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