Executive Assistant Job at Beacon Hill (New York)

Executive Assistant

Beacon Hill

Location:
United States , New York

Category:
Office Administration

Contract Type:
Employment contract

Salary:

149000.00 - 150000.00 USD / Year

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Job Description:

Our client is seeking a proactive and highly organized Executive Assistant to support a team of senior leaders within a rapidly growing structured credit platform. This role requires exceptional communication skills, heavy prioritization ability, and the confidence to work with Managing Directors who value responsiveness, over‑communication, and a strong project‑management mindset. Hours are 8:30am-5:30pm with flexibility for overtime and after‑hours email monitoring. The position follows a hybrid schedule with Monday-Thursday in office and Fridays remote.

Job Responsibility:

Provide hands‑on administrative support to five Managing Directors with heavy focus on the group head, including complex calendar management and prioritization
Coordinate domestic and international travel, itineraries, conference registrations, and logistical planning
Track deadlines, manage meeting prep, support recurring workflows, and maintain consistent communication with MDs
Process expenses, manage reimbursements, and support event‑related coordination for Principals as needed
Act as a strong project coordinator: anticipate needs, streamline workflows, and help the team stay organized during periods of high volume
Communicate proactively and provide status updates frequently to maintain alignment and manage expectations
Collaborate closely with senior EA supporting the CEO and contribute to a highly team‑oriented, non‑stuffy administrative culture

Requirements:

8+ years of Executive Assistant experience, ideally within finance, investment management, or structured credit environments
Strong communication and interpersonal skills with the confidence to push back appropriately and manage demanding personalities
Highly organized with exceptional attention to detail and ability to support multiple competing priorities
Proactive, "do‑er" mentality, someone who problem‑solves independently and does not require hand‑holding
Comfort working in a fast‑paced, growing, collaborative firm with a casual, upbeat culture (including open‑office music)
Strong judgment, discretion, and ability to handle confidential business information professionally

What we offer:

Medical, dental, and vision coverage
401(k) available for employee contributions
Free breakfast, lunch, coffee, and access to on‑site gym
Paid overtime
Discretionary bonus

Additional Information:

Job Posted:
February 10, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

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