Executive Assistant Job at Robert Half (Seattle)

Executive Assistant

Robert Half

Location:
United States , Seattle

Category:
Office Administration

Contract Type:
Employment contract

Salary:

100000.00 - 130000.00 USD / Year

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Job Description:

We are looking for an Executive Assistant to provide high-level support to senior leaders within a fast-paced financial services environment. This role blends executive coordination, communication support, and office administration, requiring someone who can stay ahead of priorities and keep operations running smoothly. The ideal candidate is organized, experienced, and confident managing shifting demands while maintaining strong relationships with investors and external business partners.

Job Responsibility:

Manage dynamic schedules for multiple executives, balancing competing priorities, safeguarding focused work time, and anticipating upcoming support needs
Prepare leaders for meetings by gathering relevant materials, organizing background information, and ensuring they are equipped well before each engagement
Support investor relationship activities by monitoring interaction timelines, identifying accounts that need renewed attention, and creating concise briefing materials for calls and meetings
Arrange business travel, including air transportation, lodging, local transit, and detailed itineraries, while adapting plans as schedules change
Draft and refine clear correspondence, presentations, and other communications on behalf of senior leadership
Process expense submissions, coordinate vendor invoice handling, and provide day-to-day administrative support for office operations
Serve as a point of contact for external stakeholders such as auditors, legal advisors, custodians, and fund administrators, driving follow-up actions through completion

Requirements:

Demonstrated experience supporting senior executives in an administrative or executive assistant capacity
Strong background in coordinating complex calendars across multiple leaders and rapidly changing priorities
Proven ability to prepare meeting materials, briefing documents, and executive communications with accuracy and professionalism
Experience handling business travel arrangements, expense reporting, and general administrative operations
Comfortable interacting with external partners and maintaining consistent follow-through on time-sensitive matters
Excellent organizational skills with the ability to manage confidential information and work independently
Proficiency in written communication and a high level of attention to detail in a business setting

What we offer:

M/D/V - 100% paid for employees
401k with match
15 days PTO
7 holidays + 3 cultural days

Additional Information:

Job Posted:
May 15, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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