Executive Assistant Job at Robert Half (San Francisco)

Executive Assistant

We are looking for an experienced Executive Assistant to support senior leadersh...

Location

United States , Youngstown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an Executive Assistant role, ideally supporting senior or C-level leadership
Familiarity with telecommunications, carrier services, or a closely related business environment is preferred
Strong organizational skills with the ability to manage multiple priorities and deadlines effectively
Clear written and verbal communication skills paired with strong problem-solving ability
Proficiency with Microsoft Office applications, including document, spreadsheet, and presentation tools
Experience coordinating calendars, executive meetings, and business travel arrangements
Proven ability to exercise discretion, professionalism, and sound judgment in handling confidential matters.

Job Responsibility

Provide high-level administrative support to executive leadership, ensuring daily activities and priorities are organized effectively
Oversee complex calendar scheduling, coordinate meetings, and adjust plans quickly as business needs change
Create and refine correspondence, reports, presentations, and other materials for executive use
Arrange travel logistics, itineraries, and related meeting details to support business objectives
Serve as a point of coordination between leadership, internal departments, and external business partners
Monitor developments within the telecommunications and carrier services space to help leadership stay informed
Maintain confidentiality when managing sensitive information, executive communications, and business documentation
Support executive meeting preparation by organizing agendas, materials, follow-up items, and scheduling needs.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Executive Assistant

Location

United States , Stamford

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

4-5 years of experience in an Executive Assistant or comparable administrative support role
Demonstrated background supporting senior leadership in a business environment that requires strong attention to detail
Strong customer service skills with the ability to interact confidently and effectively with a wide range of stakeholders
High level of organization and attention to detail, with the ability to manage multiple tasks effectively
Proficiency with Microsoft Outlook, Concur, expense reporting tools, and general administrative systems
Experience coordinating detailed travel plans, including complex domestic and international arrangements
Self-directed, dependable, and collaborative, with a proactive approach to problem-solving and execution

Job Responsibility

Welcome clients, guests, and internal visitors in a courteous manner while ensuring a positive onsite experience
Organize executive calendars by arranging meetings, confirming schedules, and helping leaders stay aligned on priorities
Prepare, review, and submit monthly expense reports using Concur with a high degree of accuracy and timeliness
Handle domestic and international travel planning, including itineraries, reservations, and related logistics
Oversee conference room bookings and support meeting setup to ensure spaces are ready for internal and external attendees
Contribute to office coordination efforts and provide administrative assistance for special projects and day-to-day operations
Deliver flexible administrative support as business needs arise, responding quickly to changing requests and priorities

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Executive Assistant

We are looking for an Executive Assistant to support senior leadership in a fast...

Location

United States , Des Plaines

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience providing high-level administrative support to executives in a dynamic business setting
Strong calendar management skills with the ability to coordinate complex meetings and shifting priorities
Experience arranging domestic and international travel, including airfare, lodging, and ground transportation
Proficiency in creating presentations, spreadsheets, and meeting documentation
Ability to manage expense reporting, records, and administrative details with a high degree of accuracy
Strong communication and interpersonal skills, with the ability to work effectively under pressure and maintain a positive working environment
Comfortable collaborating across teams and supporting company events, executive meetings, and special projects.

Job Responsibility

Coordinate executive calendars by organizing meetings, adjusting schedules as priorities shift, and ensuring leaders have the appropriate materials in advance of each engagement
Monitor action items and key commitments, helping track deadlines and follow-ups so assignments are completed according to agreed timelines
Prepare detail-oriented presentations, spreadsheets, and business documents for leadership discussions, investor-related meetings, and company updates while maintaining accurate and current content
Facilitate recurring internal meetings by arranging logistics, distributing agendas beforehand, recording discussion notes, and sharing summaries after each session
Plan domestic and international travel arrangements, including flights, hotels, ground transportation, and related itinerary details, while maintaining travel profiles and associated logistics
Partner with other Executive Assistants to organize schedules and logistics for visitors and new team members, including lodging, meal coordination, and event support when needed
Support the planning and execution of corporate events and off-site meetings by assisting with venue coordination, audiovisual setup, catering, and other operational details
Maintain expense reports, time records, travel documentation, files, and corporate card information with accuracy and timeliness
Collaborate on Town Hall preparation by helping schedule sessions, coordinate communications, and assemble draft presentation materials for leadership review
Provide guidance and coaching in assigned administrative areas while contributing to additional projects across the business as needed.

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Executive Assistant

We are looking for an Executive Assistant to support senior leadership in Kirkla...

Location

United States , Kirkland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience supporting executives in an administrative or assistant capacity
Strong ability to manage complex calendars and balance multiple scheduling demands
Experience booking and coordinating detailed travel arrangements
Comfortable organizing executive meetings and handling related logistics
Excellent written and verbal communication skills with a detail-oriented approach
Highly organized with the ability to manage shifting priorities and deadlines
Proficiency with standard business software and calendar management tools

Job Responsibility

Manage complex executive calendars by prioritizing appointments, resolving scheduling conflicts, and keeping leadership informed of upcoming commitments
Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary planning to support seamless business trips
Coordinate travel-related updates and adjustments when schedules change, ensuring executives have accurate and timely information
Organize executive meetings by securing meeting spaces, confirming attendance, and helping prepare materials needed for productive discussions
Serve as a central point of coordination for leadership activities, maintaining clear communication across internal and external stakeholders
Track key dates, meeting timelines, and follow-up items to help executives stay aligned with business priorities
Support day-to-day administrative operations with discretion, professionalism, and close attention to detail

What we offer

Medical, vision, dental, and life and disability insurance
Enroll in company 401(k) plan

Executive Assistant

We are looking for a professional, highly-organized Executive Assistant to provi...

Location

United States , Salem

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s Degree, or equivalent experience
Proven experience as an executive assistant or other relevant administrative support experience
In-depth understanding of MS Office suite
High degree of professionalism in dealing with diverse groups of people
Excellent written and oral communication skills
Ability to manage multiple priorities and deadlines
Detail oriented

Job Responsibility

Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments
Coordinate operations of executives' offices including preparing and organizing documents for meetings, coordinating with other departments and assisting with special projects as needed
Take meeting minutes and distribute them accordingly
Prepare and edit correspondence, communications, presentations, and other documents
Maintain office supplies by checking inventory and order items as needed

Executive Assistant

We are looking for a highly organized Executive Assistant to support leadership ...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong verbal and written communication skills with the ability to interact effectively across all levels of the organization
Proven ability to manage multiple tasks at once while maintaining accuracy, organization, and follow-through
High level of discretion and judgment when working with confidential information and sensitive matters
Excellent organizational skills and the ability to remain focused in a busy or distracting work environment
Customer-service mindset with a detail-oriented, helpful approach to supporting internal stakeholders
Experience with calendar coordination, executive meeting support, and general administrative operations
Comfort using Google Workspace for scheduling, communication, and document management
Familiarity with project coordination tools such as Asana is preferred, though training can be provided

Job Responsibility

Provide day-to-day support to an executive leader, including managing a busy calendar, coordinating meetings, and helping align daily priorities
Assist the broader division with administrative needs such as arranging schedules for additional team members and maintaining smooth office coordination
Monitor and track internal requests, support basic financial administrative tasks, and help manage system user access as needed
Facilitate operational tasks related to cash handling support, including coordinating change requests and cash drop activities
Partner with another department on shared project coordination activities, helping keep timelines, meeting plans, and room arrangements organized
Use project tracking tools such as Asana to follow assignments, update progress, and support cross-functional scheduling efforts
Prepare meeting logistics by securing spaces, coordinating attendees, and ensuring materials and timing are in place
Serve as a dependable internal point of contact by delivering responsive, consistent service across the organization while maintaining confidentiality

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Executive Assistant

We’re looking for a proactive, highly organised Executive Assistant to support o...

Location

United Kingdom , Birmingham

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Experience supporting senior leaders or Executive-level teams in a fast-paced, complex organisation
Strong organisational skills, with the ability to manage multiple priorities and competing demands
Clear, professional communication and confidence working with senior stakeholders
Discretion, sound judgement and a high level of integrity
A proactive, flexible approach and the ability to adapt quickly to changing needs
A collaborative mindset and a pride in delivering high-quality support

Job Responsibility

Provide high-quality Executive Assistant support, including diary management, meeting coordination, travel arrangements and expenses
Manage complex and changing priorities with confidence, ensuring Executives are always well-prepared and organised
Coordinate meetings, workshops and events, handling logistics and ensuring follow-up actions are tracked and completed
Act as a professional point of contact for internal and external stakeholders, building strong relationships across the organisation
Support the smooth running of Executive activity, keeping records, documentation and workflows organised and up to date
Handle correspondence and enquiries on behalf of Executives, using discretion and sound judgement
Support planning and delivery of Executive-led events, including logistics and coordination
Contribute to budget tracking, expenses and administration to support efficient operations
Maintain confidentiality at all times and ensure compliance with data protection and organisational policies
Work closely with other EAs and support colleagues to deliver a seamless, joined-up service

Fulltime

Executive Assistant

We are looking for an experienced Executive Assistant to support senior leadersh...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

8+ years of experience in executive support, with substantial experience assisting C-level or senior executives
Demonstrated expertise in complex calendar management, executive meeting coordination, and travel planning
Proven ability to manage domestic and global travel logistics with careful attention to timing, accuracy, and changing conditions
Strong organizational and problem-solving skills, with the ability to work independently and prioritize effectively under pressure
Excellent written and verbal communication skills, including the ability to prepare high-quality materials for executive audiences
High level of discretion and sound judgment when handling sensitive or confidential information
Detail-oriented approach with the flexibility to adapt quickly in a fast-paced business environment

Job Responsibility

Manage executive calendars with a strategic approach, ensuring time is allocated according to shifting business needs and leadership priorities
Coordinate domestic and international travel arrangements, including itineraries, logistics, and related planning details for smooth execution
Organize meetings from start to finish by preparing materials, confirming logistics, documenting discussions, and tracking follow-up items
Build productive working relationships with internal partners and external contacts to improve communication flow and support cross-functional alignment
Take ownership of administrative projects and day-to-day support tasks, driving timely completion and maintaining accountability on key deliverables
Prepare briefing documents, agendas, summaries, and other executive-ready materials to support meetings, presentations, and commitments
Consolidate complex information into clear, concise executive summaries that help leaders review priorities and make informed decisions

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

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