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Executive Assistant

blackrock.com Logo

BlackRock Investments

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Location:
United States , New York

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

90000.00 - 160000.00 USD / Year
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Job Description:

The Executive Assistant is responsible for providing administrative support to three Fund Partners, including a GIP Credit founding Fund Partner and a Fund Partner with an expansive role that includes head of Portfolio Management and a breadth of COO-type responsibilities.

Job Responsibility:

  • Manage calendars and coordinate high volume scheduling with internal and external stakeholders
  • Book domestic and international travel, including itinerary, visa, preparation, etc. There will be heavy international travel coordination across multiple time zones.
  • This role deals with investors and high-profile individuals so a polished presence and capability to build relationships is important.
  • Compile receipts and prepare expense reports in a timely manner.
  • Compile materials and prepare presentations for internal, company and investor meetings and support ad-hoc projects as needed.
  • Develop relationships and work collaboratively across EAs and other counterparties.
  • Facilitate and track the group recruiting process, including direct contact with recruiters to provide updates and schedule interviews/model tests
  • Coordinate, schedule and facilitate agendas for global group / regularly scheduled meetings
  • Manage the approval of invoices and wire instructions for our portfolio companies
  • Assist COO efforts - track global group headcount, schedule mid-year and year end performance reviews, organize ad hoc social events and assist in execution of numerous workstreams initiated by and/or in concert with Global Head of GIP Credit

Requirements:

  • 5+ years experience in a fast paced, high energy corporate office or family office environment, supporting senior individuals
  • Bachelor's degree preferred
  • Advanced level of proficiency in Microsoft Office to include Word, PowerPoint (ability to produce charts and graphs), Excel
  • Extensive experience handling domestic and international travel, meeting planning, scheduling and logistics operates exceptionally well under pressure
  • Experienced in Concur Travel & Expense Management and American Express Travel, including booking, reconciliation, and expense reporting.
  • Shows utmost judgement, discretion and understanding of confidentiality
  • Can effortlessly keep multiple priorities in flight independently
  • Can adapt and work well with a range of workstyles and personality types including high energy and demanding profiles
  • Strong verbal and written communication skills – succinct, edited and clear
  • Creative problem solver and ability to influence/facilitate results
  • High degree of ownership and accountability
  • maintains a positive attitude – eye for detail and accuracy
  • Collaborative approach – skilled at building relationships and an ability to work across a variety of workstyles, roles and levels
  • Ability to take feedback well and willing to learn
  • Flexible and responsive, with a willingness to monitor and manage communications after business hours and on weekends as needed.
What we offer:
  • annual discretionary bonus
  • healthcare
  • leave benefits
  • retirement benefits
  • strong retirement plan
  • tuition reimbursement
  • comprehensive healthcare
  • support for working parents
  • Flexible Time Off (FTO)

Additional Information:

Job Posted:
February 20, 2026

Expiration:
February 27, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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