Executive Assistant

• Provide administrative support to one or more executives, including complex calendar management across multiple time zones
• Coordinate and organize logistics for in-person, virtual, and offsite meetings
• Manage high-volume scheduling, calls, conference calls, and video meetings, ensuring all details are tracked and communicated
• Arrange and book travel, prepare itineraries, and support executives with changes as needed
• Prepare and process expense reports, ensuring compliance with company policies
• Compose and edit correspondence, reports, presentations, and meeting agendas
• Take detailed notes during meetings and follow up on action items
• Liaise with internal staff, senior leadership, external clients, and vendors with a high level of professionalism
• Support special projects and team initiatives as assigned
• Maintain strict confidentiality regarding sensitive information

• 3+ years of administrative assistant or executive assistant experience in a dynamic, fast-paced professional environment
• Bachelor’s degree preferred, but not required
• Exceptional organization, time management, and attention to detail
• Strong written and verbal communication skills
• High proficiency with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
• Experience using collaboration platforms such as Zoom, Slack, Box, Concur, or Workday is a plus
• Demonstrated ability to manage multiple priorities simultaneously, often under tight deadlines
• Ability to exercise sound judgment, discretion, and a high degree of confidentiality
• Strong interpersonal skills and a proactive, self-motivated attitude
• Familiarity with industry-specific operations (such as entertainment, finance, or law) is a plus, but not required

Familiarity with industry-specific operations (such as entertainment, finance, or law)

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan