Executive Assistant Job at Beacon Hill (New York)

Executive Assistant

Beacon Hill

Location:
United States , New York

Category:
Office Administration

Contract Type:
Employment contract

Salary:

40.00 - 45.00 USD / Hour

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Job Description:

Our client, a global investment firm is seeking a Temporary Executive Assistant to support a team of executives in their New York office during a maternity leave coverage assignment. This individual will provide administrative support including calendar management, travel coordination, expense reporting, and general office support in a dynamic corporate environment. The ideal candidate is professional, adaptable, detail-oriented, and comfortable managing competing priorities while supporting high-touch executives and the broader team. This person must be willing to jump in and help wherever needed. This role starts ASAP (as soon as we can find the right person) with a contract of 6 months. This role is fully onsite Mon-Fri, with in-office hours of 8:30am-5:30pm, with limited OT as needed. This person should have flexibility to handle urgent matters after hours as needed. Hourly rate is 40-45/hr depending on experience.

Job Responsibility:

Support 2 high-touch General Partners along with additional partner support as needed
Manage calendars, primarily focused on scheduling 1:1 meetings and calls
Coordinate travel arrangements using Perk
Process expense reports through Concur
Assist with internal projects and ad hoc administrative needs
Provide light office support and back up the Office Manager when needed
Monitor emails and provide additional support during executive travel periods
Help maintain smooth day-to-day office operations

Requirements:

Bachelor’s degree required
A minimum of 1-4+ years of corporate administrative or executive support experience out of professional services
Experience with calendar management, travel coordination, and expense reporting
Familiarity with Concur and/or Perk is a plus, though both systems are considered user-friendly/ there will be training
Strong organizational skills and attention to detail
High level of professionalism and discretion
Comfortable working in a fully onsite role Mon-Fri
Adaptable and able to work independently in a smaller office setting
Strong communication skills and ability to manage multiple priorities simultaneously

Nice to have:

Familiarity with Concur and/or Perk

Additional Information:

Job Posted:
May 15, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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