Executive Assistant Job at Robert Half (New York)

New

Executive Assistant

This role serves as a strategic executive partner and operational hub for the Ac...

Location

United States , Rockford

Salary:

Not provided

Wolverine Worldwide

Expiration Date

Until further notice

Requirements

3+ years secretarial/clerical experience or equivalent skills and abilities in a fast-paced, global organization
Proven experience managing complex calendars, international travel, and executive operations
Strategic calendar management mindset (not transactional scheduling)
AI and digital fluency with demonstrated ability to leverage tools to improve productivity
Exceptional organizational, prioritization, and project management skills
Strong business judgment, discretion, and executive presence
Advanced written and verbal communication skills
Ability to navigate ambiguity, anticipate needs, and act proactively
Advanced proficiency: Microsoft 365 (Outlook, PowerPoint, Excel, Teams)
Experience with AI productivity tools (e.g., Copilot) strongly preferred

Job Responsibility

Executive Partnership & Calendar Leadership
Global Travel & Logistics Orchestration
AI-Enabled Productivity & Digital Excellence
Active Group Operations & Rhythm of Business
Events, Culture & Workplace Experience
Communication & Stakeholder Management
Administrative & Operational Excellence

New

Executive Assistant

Are you a highly organised Executive Assistant with a sharp commercial mind? Our...

Location

Australia , Mulgrave

Salary:

100000.00 - 110000.00 AUD / Year

Randstad

Expiration Date

July 05, 2026

Requirements

Demonstrated experience as an Executive Assistant, Office Manager, or a similar corporate support role
Proven experience supporting senior management or executives
Exposure to financial, commercial, or contract administration processes (highly desirable)
Experience preparing high quality reports, presentations, and board materials
The ability to multi-task and manage competing priorities in a fast paced environment
Strong written and verbal communication skills with a high level of discretion
Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook) and experience with document management systems like SharePoint
Strong commercial awareness and understanding of business operations
A suitable Business Degree is highly desirable

Job Responsibility

Provide proactive, confidential assistance to the Executive Team, manage travel logistics, draft professional communications, and act as a key liaison for internal and external stakeholders
Support contract administration (tracking milestones, maintaining registers), coordinate tender submissions, assist with pricing proposals, and support audit data collation
Assist with payroll processing inputs, support timesheet administration for accuracy and compliance, and liaise with HR/Payroll to resolve queries
Maintain corporate document control systems (SharePoint) in line with NATA and ISO standards
manage confidential records and tracking deliverables
Maintain professional front of house standards, manage reception, greet visitors, and handle mail/deliveries
Assist with website updates, LinkedIn content, and the preparation of presentations and marketing materials

What we offer

Super

Fulltime

Executive Assistant

We are searching for an experienced Executive Assistant who is high energy and t...

Location

United States , Santa Clara

Salary:

97760.00 - 146640.00 USD / Year

AMD

Expiration Date

Until further notice

Requirements

Direct work experience supporting executive-level leaders
Proven experience of executive administrative support at a senior level
Strong organizational and communication skills
ability to work independently as well as part of a team
Ability to use a variety of sophisticated office automation tools and software, including proficiency in PowerPoint, Excel, Word, SharePoint, SAP
Ability to collaborate with different levels of management, customers, and employees to exchange information and take appropriate action
Strong multi-tasking skills
Demonstrated ability to exercise judgment and initiative with a high degree of flexibility and responsiveness
Bachelor's Degree or equivalent level of experience

Job Responsibility

Own the executive calendar
Prioritize appointments as necessary
Coordinate major offsite meetings and executive travel
Arrange domestic and international travel schedule and reservations
Prepare expense reports and ensure submission in a timely fashion
Interface with members of the management team, customers, and other executive visitors
Redirect inquiries and problems to staff members for response and resolution as necessary
Review and answer mail and inquiries and determine if executive action is required
Exercise judgment and initiative with high degree of flexibility
Set up and maintain propriety files and record retention schedules

Fulltime

Executive Assistant

A 13-month Fixed Term contract opportunity that is due to start in September. Th...

Location

United Kingdom , London

Salary:

Not provided

Brewin Dolphin

Expiration Date

June 15, 2026

Requirements

Relevant Administrative Support experience, preferably in Investment Management environment
Solid written and verbal communication skills
Demonstrated ability to work independently and within a team setting
Proven ability to work and communicate with varying levels of seniority
Strong working knowledge of MS Office products including Word, Excel and PowerPoint
Strong organisational, follow-through, attention to detail and problem-solving skills
Ability to prioritise multiple administrative tasks in a high paced, stressful environment
Ability to take initiative, function independently, unsupervised and work as a team player

Job Responsibility

Provide administrative support to team of 12 people including diary management
Arrange all logistics related to annual team offsite
Arrange travel for team members: flights, hotels, visas, taxis etc
Schedule and co-ordinate internal and external meetings and calls
Assist with preparation of any presentation material for meetings
Process expenses and manage team's travel budget
General ad-hoc administrative tasks
Provide back-up support for other teams and assistants

What we offer

A comprehensive Total Rewards Program including bonuses, flexible benefits and competitive compensation
Leaders who support your development through coaching and managing opportunities
Opportunities to work with the best in the field
Ability to make a difference and lasting impact
Work in a dynamic, collaborative, progressive, and high-performing team
A world-class training program in financial services

Fulltime

!

Executive Assistant

Provide executive assistance to a world-renowned Professor/Principal Investigato...

Location

United States , La Jolla

Salary:

61428.00 - 70553.00 USD / Year ▼

UC San Diego

Expiration Date

June 16, 2026

Requirements

Strong demonstrated executive-level administrative skills, including complex calendaring and travel coordination
Demonstrated experience interpreting policies and procedures related to business office management, such as fund administration, purchasing, contract and grant administration, staff personnel, disbursements, travel, facility management, inventory, etc.
Demonstrated ability to independently arrange and organize meetings and special events, including coordination of support services
Demonstrated experience performing administrative skills with a high level of proficiency and competency to include: composing, editing, and finalizing complex correspondence, minutes of meetings, publications, business letters, summaries, and reports
typing with reasonable speed and accuracy
entering data with speed and accuracy
editing and proofreading final products
and skill in proofreading work for grammar, spelling, punctuation and typographical errors. Excellent oral and written communication skills
Demonstrated experience with general office equipment, including fax, photocopier, computer, typewriter, adding machine, calculator, scanners, web, and voice mail
Demonstrated skill in using personal computers and a wide variety of software packages for word processing, spreadsheets, database processing, presentations and calendaring (e.g. Microsoft Office suite). Knowledge of e-mail systems as a primary form of communication. Accomplished skill at navigating the Internet for information retrieval

Job Responsibility

Provide executive assistance to a world-renowned Professor/Principal Investigator (PI) and his laboratory in the Department of Bioengineering and San Diego Supercomputer Center
Serve as primary contact for the PI and his lab
Provide a high level of administrative support and act as liaison between the Department of Bioengineering and SDSC's Business Offices, UCSD campus offices and external agencies
Coordinate and oversee PI's administrative affairs including financial, personnel and laboratory administration, calendaring, preparation of publications for submission and organizing a high volume of research and teaching materials
Troubleshoot and independently resolve assorted operational problems and handle highly confidential matters and materials with discretion
Organize and administer travel utilizing campus online travel management system
Research and organize background information for activities and projects
Analyze short and long-range space, staffing and budgeting needs
Maintain PI's website

Fulltime

!

New

Executive Assistant

Location

United States , Bethesda

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience supporting executives in an office environment
Exposure to bookkeeping or accounting processes required

Job Responsibility

Manage schedules, calendars, and day-to-day coordination for leadership
Organize and maintain electronic and physical records
Handle incoming/outgoing correspondence and respond to inquiries
Liaise with vendors and monitor third-party reporting
Oversee office operations, including equipment upkeep and supply management
Track insurance documentation and real estate tax payments
Assist with invoice processing and payment coordination (checks and wires)
Support account research and basic reconciliations
Contribute to year-end activities, including compiling financial data and 1099 preparation
Provide ad hoc administrative and accounting support as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Executive Assistant

My client is a financial services firm located in the Bethesda, MD area with an ...

Location

United States , Bethesda

Salary:

120000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience providing executive-level administrative support to senior leadership
Bachelor’s degree preferred
Demonstrated success managing busy calendars and coordinating meetings through Microsoft Outlook
Experience booking and organizing international travel arrangements
Strong working knowledge of Microsoft Office, including Word, Outlook, and related applications
Proficiency with QuickBooks and comfort supporting basic financial administration
Excellent written and verbal communication skills
Ability to handle confidential information with discretion and remain effective in a fast-paced environment

Job Responsibility

Support executives with a blend of administrative and personal assistance to help daily operations run smoothly
Oversee complex calendars, coordinate meetings, and adjust schedules quickly in response to changing business needs
Arrange domestic and international travel, including transportation, lodging, and detailed itineraries
Track competing priorities and ensure time-sensitive requests are handled efficiently and accurately
Contribute to special assignments such as event planning, executive engagements, and other high-visibility projects
Prepare, edit, and proofread correspondence, reports, and other business documents using Microsoft Office tools
Assist with financial and clerical tasks such as invoice processing, data entry, and support for accounts payable and accounts receivable activities
Maintain organized records and provide dependable follow-through on both routine and confidential matters

What we offer

great benefits
plus bonuses
medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative s...

Location

United States , Pikesville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience providing administrative support to senior leaders or executives
Strong ability to manage calendars, prioritize scheduling needs, and coordinate multiple activities simultaneously
Experience arranging travel and handling related logistics with close attention to detail
Demonstrated skill in organizing executive meetings and supporting follow-up actions
Excellent written and verbal communication skills with a detail-oriented approach
Ability to manage confidential information with discretion and sound judgment
Strong organizational skills and the ability to work effectively in a fast-paced environment

Job Responsibility

Manage complex executive calendars, schedule appointments, and resolve conflicts to keep leadership priorities on track
Arrange business travel, including transportation, lodging, and itinerary planning, while ensuring all details are accurate and timely
Coordinate meetings for executives by preparing schedules, confirming attendance, and organizing logistics for internal and external participants
Support day-to-day administrative operations by tracking action items, handling correspondence, and maintaining organized records
Prepare materials for executive discussions, including agendas, presentations, and follow-up documentation when needed
Serve as a reliable point of contact for leadership, responding to requests promptly and communicating effectively
Assist with special projects and administrative initiatives that help improve efficiency across executive functions

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

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