Executive Assistant Job at American Nursing Care (San Bernardino)

Executive Assistant

American Nursing Care

Location:
United States , San Bernardino

Category:
Office Administration

Contract Type:
Not provided

Salary:

28.10 - 41.80 USD / Hour

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Job Description:

We are seeking an indispensable and strategic Executive Assistant to provide high-level administrative leadership and support to our Vice President. This role requires exceptional organizational skills, discreet judgment, superior communication, and advanced tech proficiency. You will expertly manage daily operations, acting as a primary point of contact, representing the executive, and independently handling routine matters.

Job Responsibility:

Proactively manage complex calendars, appointments, and travel arrangements
Prepare sensitive documents and presentations
Take and distribute meeting minutes
Ensure the VP is fully prepared for all engagements
Professionally screen and respond to calls and correspondence
Coordinate internal and external communications
Maintain comprehensive filing and record-keeping systems
Create and update reports
Facilitate departmental policies and procedures
Assist with payroll, expense reports, and contract administration
Coordinate special events
Manage office supplies
Assist with marketing needs
Manage petty cash/p-card reconciliation
Coordinate recognition awards
Oversee crucial compliance submissions for integrity disclosures, internal representation letters, and sensitive legal/contract processes
Manage and/or supervise assigned staff/volunteers (as assigned)

Requirements:

Bachelor's degree in Administrative Assistant, Medical Administrative Assistant, Business, Office Administration, Health Science, or a related field
OR a combination of relevant education and/or equivalent administrative support experience (Two years of related experience will be credited for each one year of education not obtained.)
Minimum of four (4) years of experience in executive support and project management
Experience in an acute care hospital or healthcare facility (Preferred)
Certified Professional Secretary (CPS) upon hire (Preferred)

Nice to have:

Experience in an acute care hospital or healthcare facility
Certified Professional Secretary (CPS) upon hire

What we offer:

Medical, prescription drug, dental, vision plans
Life insurance
Paid time off (full-time benefit eligible team members may receive a minimum of 14 paid time off days, including holidays annually)
Tuition reimbursement
Retirement plan benefit(s) including, but not limited to, 401(k), 403(b), and other defined benefits offerings

Additional Information:

Job Posted:
March 20, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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