Executive Assistant

• Manage complex calendars, schedules and priorities for the CEO
• Coordinate domestic and international travel, accommodation and itineraries
• Prepare CEO meetings including agendas, briefs, minutes and action follow-up
• Oversee executive correspondence, email management and communication flow
• Prepare, edit and format reports, board-level documents and presentations
• Build strong relationships with internal and external stakeholders
• Act as liaison between the CEO, Executive Leadership Team and wider business
• Coordinate internal events, planning days, workshops and leadership forums
• Maintain confidential records, filing systems and information management
• Conduct research and compile insights to support decision-making
• Monitor executive inboxes, filter communication and prioritise requests
• Manage expenses, budgets, invoices and financial documentation
• Support project coordination and track key executive deliverables
• Assist with office and resource management to ensure operational efficiency
• Uphold confidentiality, discretion and a high level of professionalism at all times
• Provide flexible support during peak periods and shifting priorities

• 3-5 years’ experience in an Executive Assistant or senior administration role
• Proven experience supporting high-level executives, preferably at C-suite level
• Exceptional organisational, prioritisation and time management skills, with a proficiency in managing complex calendars and schedules
• High level of discretion, confidentiality and professionalism
• Ability to manage shifting priorities in a fast-paced environment
• Proactive, solutions-focused and able to anticipate needs before they arise
• Technically proficient across Microsoft Office and modern business software
• Confident managing stakeholders and representing the CEO with care and diplomacy

Previous experience in the construction or property development industry (desirable)

• H-Perks Employee Rewards: Access exclusive discounts, cashback and everyday savings through our internal benefits platform
• Novated Leases: Take advantage of novated leasing options to maximise your salary and enjoy tax savings on vehicle expenses
• Family-Friendly Policies: Receive paid parental leave to support your family needs
• Employee Wellbeing: Access our Employee Assistance Program (EAP) for valuable support and resources
• Wellness & Fitness Amenities: Enjoy access to wellness and fitness facilities, including a yoga studio and gym, to promote a healthy lifestyle
• Premium End-of-Trip Facilities: Benefit from premium end-of-trip amenities such as lockers, secure bike storage, towel and dry-cleaning service, and top-notch shower and change facilities
• Modern Office Environment: Immerse yourself in a unique working environment within a state-of-the-art office building
• CBD Convenience: Our location in the CBD offers easy access to public transport and is just a short walk away from Southern Cross Station, Southbank, South Melbourne Market, Albert Park, and more