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Solace Logo Solace · Office Administration

Executive Assistant

United States · Job Posted February 21, 2026
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Job Description

We’re looking for an Executive Assistant to provide high-impact support to two to three executives at Solace. You’ll act as an extension of the leaders you support, ensuring they are focused on the highest-priority work, operating efficiently, and consistently moving the business forward. You’ll manage calendars, meetings, communication flow, travel, and operational cadence, while also representing executives in meetings and driving follow-ups when they are unavailable. The ideal candidate brings exceptional judgment, attention to detail, and the ability to anticipate needs before they arise. This is a high-trust, high-visibility role that is foundational to Solace’s ability to scale.

Job Responsibility

  • Own complex, multi-time-zone calendar management for 2–3 senior executives, prioritizing meetings based on urgency, impact, and strategic value
  • Protect executive time by triaging inbound requests, managing hold blocks, and proactively resolving scheduling conflicts
  • Prepare executives for meetings with agendas, pre-reads, talking points, and supporting materials to ensure they arrive aligned and ready
  • Act as proxy in meetings when needed, capturing detailed notes, clarifying decisions, and driving follow-through on action items
  • Draft, edit, and send communications on behalf of executives with strong executive presence and clarity
  • Serve as the primary point of contact between executives and internal leaders, external partners, and vendors
  • Digest, summarize, and escalate key information, updates, risks, or insights while maintaining strict confidentiality
  • Support the full leadership cadence (weekly business reviews, staff meetings, planning sessions, offsites) by owning agendas, note-taking, action tracking, and follow-through
  • Build and continuously improve systems, templates, and processes that enhance executive productivity
  • Manage end-to-end travel logistics, itineraries, reservations, and expense reporting with meticulous attention to detail
  • Ensure seamless operational execution during high-volume periods, travel, or periods of rapid change

Requirements

  • 5+ years of experience supporting senior executives in a fast-paced, high-growth environment
  • Exceptional calendar management, prioritization, and organizational skills
  • Strong written and verbal communication with an ability to draft clear, concise executive-level messaging
  • Demonstrated judgment, professionalism, and ability to handle confidential information
  • Excellent project management skills: you keep things moving, even without explicit direction
  • Ability to anticipate needs, solve problems independently, and stay ahead of deadlines
  • Comfort operating in a dynamic, sometimes ambiguous environment while maintaining calm and clarity
  • High EQ and ability to navigate cross-functional relationships with empathy, tact, and confidence
  • Applicants must be based in the United States

Nice to have

  • Experience supporting multiple executives simultaneously
  • Background in startups, healthcare, technology, or complex operational environments
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