Executive Assistant Job at Solace

Executive Assistant

Solace

Location:
United States

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We’re looking for an Executive Assistant to provide high-impact support to two to three executives at Solace. You’ll act as an extension of the leaders you support, ensuring they are focused on the highest-priority work, operating efficiently, and consistently moving the business forward. You’ll manage calendars, meetings, communication flow, travel, and operational cadence, while also representing executives in meetings and driving follow-ups when they are unavailable. The ideal candidate brings exceptional judgment, attention to detail, and the ability to anticipate needs before they arise. This is a high-trust, high-visibility role that is foundational to Solace’s ability to scale.

Job Responsibility:

Own complex, multi-time-zone calendar management for 2–3 senior executives, prioritizing meetings based on urgency, impact, and strategic value
Protect executive time by triaging inbound requests, managing hold blocks, and proactively resolving scheduling conflicts
Prepare executives for meetings with agendas, pre-reads, talking points, and supporting materials to ensure they arrive aligned and ready
Act as proxy in meetings when needed, capturing detailed notes, clarifying decisions, and driving follow-through on action items
Draft, edit, and send communications on behalf of executives with strong executive presence and clarity
Serve as the primary point of contact between executives and internal leaders, external partners, and vendors
Digest, summarize, and escalate key information, updates, risks, or insights while maintaining strict confidentiality
Support the full leadership cadence (weekly business reviews, staff meetings, planning sessions, offsites) by owning agendas, note-taking, action tracking, and follow-through
Build and continuously improve systems, templates, and processes that enhance executive productivity
Manage end-to-end travel logistics, itineraries, reservations, and expense reporting with meticulous attention to detail
Ensure seamless operational execution during high-volume periods, travel, or periods of rapid change

Requirements:

5+ years of experience supporting senior executives in a fast-paced, high-growth environment
Exceptional calendar management, prioritization, and organizational skills
Strong written and verbal communication with an ability to draft clear, concise executive-level messaging
Demonstrated judgment, professionalism, and ability to handle confidential information
Excellent project management skills: you keep things moving, even without explicit direction
Ability to anticipate needs, solve problems independently, and stay ahead of deadlines
Comfort operating in a dynamic, sometimes ambiguous environment while maintaining calm and clarity
High EQ and ability to navigate cross-functional relationships with empathy, tact, and confidence
Applicants must be based in the United States

Nice to have:

Experience supporting multiple executives simultaneously
Background in startups, healthcare, technology, or complex operational environments

Additional Information:

Job Posted:
February 21, 2026

Employment Type:

Fulltime

Work Type:

Remote work

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