CrawlJobs Logo
Robert Half Logo Robert Half · Office Administration

Executive Assistant

United States, Baltimore Employment contract · Job Posted July 03, 2026
Apply Position
Job Link Share

Job Description

We are looking for an experienced Executive Assistant to provide dedicated support in the higher education space. This position is based on-site and plays a central role in keeping executive operations organized, responsive, and efficient within a mission-driven non-profit environment. The individual in this role will manage priorities across scheduling, communications, reporting, and meeting coordination while also offering backup support to leadership across finance-related departments. Success in this position requires sound judgment, discretion, and the ability to keep multiple administrative activities moving efficiently.

Job Responsibility

  • Coordinate the schedule by arranging meetings, managing appointments, tracking deadlines, and resolving calendar conflicts
  • Draft, format, proofread, and refine correspondence, presentations, reports, and other executive documents using Microsoft Office tools
  • Organize meeting logistics, prepare agendas and supporting materials, and ensure follow-up items are documented and tracked
  • Prepare travel plans and related documentation, including itineraries, approvals, and expense reporting for executive leadership
  • Assist with the development of financial and board-facing materials by compiling information and helping assemble clear presentations and reports
  • Serve as a reliable point of contact for students, faculty, staff, and external partners while representing the office with courtesy and respect
  • Provide backup executive-level administrative coverage for additional members of the leadership team to maintain continuity in daily operations
  • Contribute to special initiatives, reviews, events, trainings, and planning efforts that require strong coordination and administrative execution

Requirements

  • Demonstrated experience providing high-level administrative support to senior executives or academic leadership
  • Strong proficiency with Microsoft Word, Excel, PowerPoint, Office, and Office 365
  • Ability to handle confidential financial, personnel, and operational information with discretion and professionalism
  • Experience managing complex calendars, coordinating meetings, and supporting executive communications in a fast-paced setting
  • Background in preparing expense reports, scanning documents, maintaining records, and supporting reporting activities
  • Familiarity with budget tracking, budget processes, or financial administrative support

Nice to have

  • Experience using Workday
  • Prior exposure to higher education, educational institutions, or non-profit environments

What we offer

  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Executive Assistant

8 matching positions

New

Executive Assistant

Location
Location
United States , Thousand Oaks
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 2 years of experience in an executive assistant or closely related administrative support role
  • Demonstrated ability to manage calendars with a high degree of accuracy and discretion
  • Experience booking and coordinating business travel arrangements for executives or senior leaders
  • Strong organizational skills with the ability to manage multiple priorities at the same time
  • Clear written and verbal communication skills for working with internal and external stakeholders
  • Proficiency with standard office productivity tools used for scheduling, communication, and document preparation
  • Ability to maintain confidentiality and exercise sound judgment in a detail-focused setting
Job Responsibility
Job Responsibility
  • Calendar management and executive support
  • Create pitch decks, presentations, and sponsorship materials
  • Assist with event planning and sponsorship outreach
  • Support social media content creation
  • General project coordination and administrative support
What we offer
What we offer
  • medical
  • vision
  • dental
  • life insurance
  • disability insurance
  • 401(k) plan
  • Parttime
Read More
Arrow Right
New

Executive Assistant

Supports the General Manager and his/her team by completing administrative respo...
Location
Location
Japan , Nikko
Salary
Salary:
Not provided
https://www.marriott.com Logo
Marriott Bonvoy
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or GED
  • 2 years experience in the administrative assistance, clerical services, or related professional area
  • 2-year degree from an accredited university in Secretarial Studies, Business Administration, Hotel and Restaurant Management, or related major
  • no work experience required
Job Responsibility
Job Responsibility
  • Supports the General Manager and his/her team by completing administrative responsibilities
  • Organizing, composing and distributing correspondence to both employees and guests
  • Initial response and follow up to inquiries
  • Collecting and tracking problem resolution information
  • Assists managers in preparation of various reports and presentations
  • Assists with the design and preparation of statistical reports
  • Attends, transcribes and distributes minutes
  • Makes new files, maintains existing files
  • Maintains giveaway/donation files and assists in making reservations
  • Provides administrative support to manager/s and department
  • Fulltime
Read More
Arrow Right
New

Executive Assistant

Executive Assistant for Pharma Services & Global Markets - San Juan Capistrano, ...
Location
Location
United States , San Juan Capistrano
Salary
Salary:
29.90 - 44.86 USD / Hour
questdiagnostics.com Logo
Quest Diagnostics
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Five (5) to eight (8) years of relevant administrative experience
  • Proper telephone etiquette to handle inquiries
  • Knowledge of operating office equipment
  • Excellent interpersonal and communication skills (oral and written)
  • Intermediate to advanced computer skills (Word, Excel, PowerPoint)
  • Ability to multi-task and work in a fast-paced environment
  • Strong organizational skills
  • Ability to analyze and solve problems
  • Ability to maintain professional and tactful manner in stressful situations
  • Exhibit comfortable interaction with employees at all levels of the organization
Job Responsibility
Job Responsibility
  • Ensure that administrative tasks are done in an effective and efficient manner
  • Screen and prioritize communications and opportunities from external and internal sources
  • Schedule meetings, appointments and maintain calendars
  • Arrange and prepare materials for staff and other meetings
  • Take notes and minutes in meetings
  • Prepare communications and documents, such as memos, emails, invoices and other correspondence
  • Assist leader with assigned projects
  • Create and run reports
  • Research and book travel arrangements
  • Complete expense reports
What we offer
What we offer
  • Day 1 Medical, supplemental health, dental & vision for FT employees who work 30+ hours
  • Best-in-class well-being programs
  • Annual, no-cost health assessment program Blueprint for Wellness
  • healthyMINDS mental health program
  • Vacation and Health/Flex Time
  • 6 Holidays plus 1 MyDay off
  • FinFit financial coaching and services
  • 401(k) pre-tax and/or Roth IRA with company match up to 5% after 12 months of service
  • Employee stock purchase plan
  • Life and disability insurance, plus buy-up option
  • Fulltime
Read More
Arrow Right
New

Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative s...
Location
Location
United States , Memphis
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Associate or Bachelor's degree
  • at least 3 years of related administrative support experience preferred
  • previous experience supporting senior leadership, with nonprofit exposure preferred
  • strong ability to manage complex calendars, coordinate travel, and oversee multiple tasks with changing deadlines
  • excellent interpersonal skills and a detail-oriented communication style
  • advanced proficiency with Microsoft Office applications and confidence working with databases and reporting tools
  • demonstrated strength in organization, follow-up, independent problem-solving, and attention to detail
  • high level of written communication ability, including proofreading, grammar, and document preparation
  • ability to remain flexible, exercise sound judgment, and perform effectively in a fast-paced environment
Job Responsibility
Job Responsibility
  • Coordinate the Executive Director’s schedule by arranging meetings, resolving calendar conflicts, sending reminders, and tracking next steps after appointments and discussions
  • Build reliable administrative processes that keep projects moving forward, including monitoring deadlines, checking status updates, and following up on open items across departments
  • Prepare reports, dashboards, presentation materials, and business documents that support leadership meetings, donor conversations, and board activities
  • Welcome visitors and donors meeting with the Executive Director, while also organizing meeting logistics such as room setup, refreshments, and lunch arrangements
  • Support recurring staff and board meetings by managing schedules, developing agendas, documenting discussion notes, distributing materials, and maintaining official records
  • Handle travel coordination and related administrative details for the Executive Director and staff, including reservations, registrations, receipt tracking, and reimbursement documentation
  • Assist with donor relations and development efforts by recording interactions in the donor database, coordinating personalized acknowledgements, and helping with fundraising events and campaign materials
  • Provide grant and contract administration support by scheduling review meetings, tracking deadlines, gathering required documents, securing signatures, and filing completed agreements
  • Maintain organized electronic and physical records, update training logs and timesheets, and help improve shared folder structure for better efficiency and accessibility
  • Review written materials for accuracy, formatting, and grammar before distribution to internal and external stakeholders
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan
  • Parttime
Read More
Arrow Right
New

Executive Assistant

We are partnering with a respected higher education organization in Pittsburgh t...
Location
Location
United States , Pittsburgh
Salary
Salary:
30.00 - 33.00 USD / Hour
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree preferred or equivalent professional experience
  • 5+ years of executive-level administrative support experience
  • Exceptional written and verbal communication skills
  • Strong calendar management, scheduling, and coordination experience
  • Experience supporting senior executives, c-suite leaders, or boards preferred
  • Advanced Microsoft Office skills, including PowerPoint
  • Proven ability to manage multiple priorities and meet deadlines
  • Strong attention to detail, professionalism, and problem-solving abilities
  • Ability to work independently, take ownership of tasks, and exercise sound judgment
  • Experience in higher education or a complex organizational environment is a plus
Job Responsibility
Job Responsibility
  • Provide high-level administrative support to senior leadership
  • Manage complex calendars, scheduling, and meeting coordination
  • Arrange travel and oversee logistics for executive events and meetings
  • Draft, edit, and proofread professional correspondence, reports, presentations, and memos
  • Prepare meeting materials, presentations, and executive briefing documents
  • Support board and committee activities, including meeting preparation and follow-up
  • Serve as a liaison between executive leadership and internal/external stakeholders
  • Coordinate special projects, events, and organizational initiatives
  • Maintain confidential records and handle sensitive information with discretion
  • Assist with office operations, reporting, and administrative processes as needed
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Enrollment in company 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Executive Assistant

A family-owned real estate company specializing in property ownership, leasing, ...
Location
Location
United States , Coral Gables
Salary
Salary:
60000.00 - 67000.00 USD / Year
bhsg.com Logo
Beacon Hill
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience as an Executive Assistant, Legal Assistant, or in Property Management
  • Knowledge of eviction processes preferred (training available)
  • Experience with e-filing in state court strongly preferred
  • Strong attention to detail and high level of accuracy
  • Excellent organizational and multitasking skills
  • Ability to work independently and take initiative
  • Strong communication and problem-solving skills
  • Reliable and professional demeanor
Job Responsibility
Job Responsibility
  • Provide direct administrative support to the two owners
  • Assist property managers with tenant and property-related matters
  • Coordinate rent collection and follow up on outstanding balances re residential properties
  • Handle tenant communications and resolve property-related issues
  • Assist with eviction processes (training provided if needed)
  • Prepare and manage legal documents related to evictions
  • Perform e-filing in state court (required)
  • Maintain organized records and documentation
  • Ensure accuracy in all tasks to avoid costly errors
What we offer
What we offer
  • Parking included
  • potential stipend for health insurance may be considered
  • Fulltime
Read More
Arrow Right
New

Executive Assistant

We are looking for an Executive Assistant to support senior leadership near Pass...
Location
Location
United States , Passaic
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Demonstrated experience providing high-level administrative support to executives in a fast-paced, detail-focused environment.
  • Strong ability to manage complex calendars, coordinate meetings, and balance competing priorities with minimal supervision.
  • Excellent written communication skills, including drafting, editing, and proofreading correspondence and presentation materials.
  • Experience supporting board or senior leadership activities, including preparing meeting documentation and recording minutes.
  • Ability to handle confidential information with discretion, maturity, and professionalism.
  • Proficiency in coordinating travel arrangements and managing related logistics for executives or leadership teams.
  • Strong organizational skills with close attention to detail and consistent follow-through on tasks and deadlines.
Job Responsibility
Job Responsibility
  • Oversee a demanding executive schedule by arranging appointments, resolving calendar conflicts, and ensuring leaders are prepared for daily commitments.
  • Organize leadership meetings, conference calls, and special gatherings, including logistics, scheduling, and coordination with internal and external participants.
  • Create and refine agendas, slide decks, reports, letters, and other executive documents that require a high level of accuracy and excellence.
  • Write, review, and refine communications for board members, donors, community organizations, and other key partners on behalf of leadership.
  • Assemble and maintain board meeting materials such as briefing documents, agendas, minutes, and supporting records for effective governance processes.
  • Manage end-to-end preparation for Board of Directors meetings, including meeting setup, hospitality arrangements, document distribution, and post-meeting follow-up.
  • Participate in board and leadership meetings when needed, capture detailed notes, and track action items to support timely execution.
  • Monitor outstanding tasks and commitments, following up with stakeholders to help ensure assignments are completed on schedule.
  • Act as a trusted point of coordination between executive leadership, the Board of Directors, and external contacts while maintaining strict confidentiality.
  • Support executive team initiatives, travel coordination, fundraising efforts, and organization-wide events as needed.
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right
New

Executive Assistant

We are seeking a highly organized, proactive, and professional Executive Assista...
Location
Location
United States , Minneapolis
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or equivalent required
  • associate or bachelor's degree preferred
  • 3+ years of administrative support or executive assistant experience preferred
  • Strong written and verbal communication skills
  • Excellent organizational, time management, and multitasking abilities
  • Proficiency in Microsoft Office Suite and calendar management tools
  • Ability to handle confidential information with professionalism and discretion
  • Strong problem-solving skills and attention to detail
Job Responsibility
Job Responsibility
  • Provide high-level administrative support to one or more executives
  • Manage complex calendars, schedule meetings, and coordinate appointments
  • Arrange travel, accommodations, and itineraries
  • Prepare reports, presentations, meeting agendas, and correspondence
  • Screen calls, emails, and other communications, responding or redirecting as appropriate
  • Maintain confidential files, records, and sensitive business information
  • Track deadlines, follow up on action items, and support project coordination
  • Coordinate internal and external meetings, including logistics and materials
  • Assist with expense reports, invoice processing, and other administrative tasks
  • Serve as a key point of contact between executives, employees, and external stakeholders
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
Read More
Arrow Right