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Robert Half Logo Robert Half · Office Administration

Executive Assistant

United States, Copiague Contract work · Job Posted May 26, 2026
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Job Description

We are looking for an experienced Executive Assistant to support a senior leader in a fast-moving commercial real estate environment based in Melville, New York. This Long-term Contract position requires someone who can manage competing priorities, communicate confidently with investors, and maintain professionalism in high-pressure situations. The ideal candidate is highly organized, proactive, and comfortable serving as a key point of contact while keeping daily operations running smoothly.

Job Responsibility

  • Manage a complex executive calendar, schedule meetings, and ensure priorities are aligned with business needs
  • Coordinate domestic and regional travel plans, prepare itineraries, and handle changes quickly when schedules shift
  • Serve as the primary gatekeeper for incoming calls, emails, and meeting requests, directing communications with sound judgment
  • Interact professionally with investors and other external contacts, including handling sensitive or escalated conversations with composure
  • Prepare meeting materials, organize executive briefings, and support follow-up actions to keep initiatives moving forward
  • Maintain accurate records, correspondence, and administrative documentation using Microsoft Office applications
  • Support day-to-day administrative operations in a high-volume, fast-paced setting while balancing multiple urgent requests
  • Assist with contact tracking and communication updates in CRM tools such as HubSpot when needed

Requirements

  • At least 5 years of experience supporting senior executives in an executive assistant or similar high-level administrative role
  • Strong ability to manage calendars, coordinate executive meetings, and oversee detailed travel arrangements
  • Demonstrated success handling a high volume of calls and communications while acting as an effective gatekeeper
  • Excellent verbal and written communication skills, with the ability to interact effectively with investors and leadership
  • Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
  • Ability to multitask effectively and remain organized in a fast-paced work environment

Nice to have

  • Experience in real estate, property-related industries, or other services settings is preferred
  • Familiarity with HubSpot or comparable CRM platforms is a plus

What we offer

  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
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