Executive Assistant Jobs

Ingenio, LLC

Location:
United States, San Francisco

Category:
Office Administration

Contract Type:
Not provided

Salary:

100000.00 - 150000.00 USD / Year

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Job Description:

As an Executive Assistant, you will provide an exemplary level of support to the Chief Executive Officer of Ingenio across the entirety of the Ingenio family of brands. You are responsible for complex calendar management, including the CEO’s travel, schedule, and daily meetings; managing logistics for large meetings (often across several time zones); and being a gatekeeper for the CEO’s time, energy, and resources. You are someone who is organized, energetic, proactive, efficient, and detailed, with prior experience in administrative duties for senior executives.

Job Responsibility:

Effectively manage the office of the Chief Executive Officer (CEO) by handling calendaring, making travel arrangements, organizing reports & documents, and other similar duties
Develop a proactive organizational approach stemming from the oCEO and cascading throughout the entire executive team (ELT) from San Francisco to Tel Aviv
Manage logistics for executive meetings – including biannual offsites – as well as additional international, cross-functional summits
Serve as a final editorial checkpoint for executive communications
Process and submit expenses, and contribute to an evolving travel & expense policy and corresponding procedures
Lead and coordinate additional projects as requested

Requirements:

Associate or Bachelor’s degree or equivalent diploma
5+ years of experience in executive or administrative assistant roles, ideally supporting Vice President (equivalent) or above
Excellent time management and organizational skills
Exceptional written and verbal communication skills with strong attention to detail
Establishes and maintains relationships with peers in multiple departments and functions
Strong knowledge of Google Suite tools
Works hard, with a positive attitude
Comfortable working across EMEA and US time zones

What we offer:

Friendly, talented, collaborative and entrepreneurial team
Premium medical, dental, and vision insurance
Generous holiday and PTO policies
401k matching program
Lunch
Technology stipends
Wellness allowance
Training and development opportunities and allowance
Fun and inclusive digital, and in-person events
Employee groups - DEI committee, fun committee, wellness group and more
Flexible remote work

Additional Information:

Job Posted:
December 09, 2025

Employment Type:

Fulltime

Work Type:

Remote work

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Executive Assistant