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Executive Assistant

United States, Bristol 35.00 - 37.00 USD / Hour · Job Posted March 24, 2026
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Job Description

This Executive Assistant role provides administrative support to multiple senior leaders within Creative Studios. These leaders oversee fast-paced, highly collaborative creative organizations where strong communication, organization, and execution are critical. The ideal candidate is a detail-oriented individual capable of achieving results in a fast-paced environment and should possess an ability to maintain confidentiality and manage high-level relationships with sensitivity.

Job Responsibility

  • Calendar management
  • Heavy travel coordination
  • Expense reporting (SAP / Concur)
  • Meeting prep, follow-ups, and tracking action items
  • Supporting shifting priorities during re-org
  • Provide comprehensive administrative support to 3-4 executives, including calendar management, travel arrangements, expense reporting, and preparation of meeting materials
  • Coordinate and maintain Outlook calendars
  • schedule meetings and book conference rooms
  • Assist with gathering and preparing materials for meetings, presentations, and events
  • Manage travel logistics and related travel and entertainment expense reports in accordance with company policies
  • Support daily office operations, including coordination with IT, Facilities, and other executive assistants
  • Coordinate team meetings and events as needed
  • Track action items and follow up on behalf of assigned executives to ensure timely execution
  • Interact professionally with internal and external contacts on behalf of the executives supported
  • Maintain the highest standards of confidentiality, discretion, and tact at all times

Requirements

  • Minimum of 3+ years of experience providing executive or senior-level administrative support in comparable functions
  • Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously
  • Demonstrated experience coordinating executive calendars, meetings, and complex travel arrangements
  • Excellent verbal and written communication skills
  • High level of professionalism, discretion, and attention to detail
  • Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and ability to quickly learn internal systems
  • Ability to work effectively in a fast-paced, collaborative environment and build strong working relationships across teams
  • Experience supporting multiple senior executives
  • Thrives in a fast-paced environment
  • works quickly and efficiently
  • Proactive—identifies needs and improves processes
  • Comfortable with technology/tools (e.g., Asana, Copilot)
  • Strong PowerPoint skills
  • High professionalism and discretion

Nice to have

Open to: Career Executive Assistants, or Strong candidates looking to get their foot in the door

What we offer

  • medical, dental, and vision coverage
  • a 401(k) with company match
  • short-term disability
  • life insurance with AD&D
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