Executive Assistant Job at ICEYE (Espoo)

Executive Assistant

ICEYE

Location:
Finland , Espoo

Category:
Office Administration

Contract Type:
Employment contract

Salary:

3900.00 - 4400.00 EUR / Month

Save Job

Apply Position

Job Description:

As an Executive Assistant, you provide dependable and high-impact support to three senior executives, enabling their day-to-day work to run smoothly and efficiently in a fast-moving, technically complex, and international environment. The role goes well beyond calendar management and requires strong judgment, discretion, and the ability to anticipate needs in meetings, travel, and communication, ensuring that details are handled accurately and on time. You bring structure to busy schedules, support effective coordination, and help keep priorities clear.

Job Responsibility:

Act as a strategic right hand to the executive, managing priorities, time, and information flow to maximize effectiveness
Keep their days running smoothly, with calendars across multiple time zones, meetings, travel, and priorities proactively planned and well-organized
Anticipate needs before they arise, identify potential scheduling or coordination conflicts early, and resolve them proactively
Serve as a professional interface between the executive and internal teams, partners, customers, and external stakeholders
Handle administrative routines accurately and consistently
Collaborate closely with other assistants
Support ad-hoc initiatives, special projects, and cross-functional coordination as required
Improve executive office processes, tools, and ways of working as ICEYE scales

Requirements:

Experience as an Executive Assistant or similar role for senior leadership, ideally in a high-growth international company
Organisation and prioritisation: manage multiple requests calmly under pressure, knowing what needs attention now and what can wait
Attention to detail
Confidentiality and trust: handle sensitive and confidential information with absolute discretion and sound judgment
Proactivity: anticipate needs, identify potential issues early, act independently
Collaboration and communication: interact confidently and comfortably with senior stakeholders and different personalities
Technical confidence: use digital tools comfortably - Google Workspace, MS Office, and other productivity or AI-based tools
Adaptability: adjust easily when priorities shift
Intellectual Firepower: rapidly comprehend, structures and synthesizes complex information
Passion & Work Ethic: brings sustained motivation, resilience, and high personal standards
Ownership & Action: assumes full accountability for outcomes
Team Player: works collaboratively across teams
Integrity & Growth Mindset: operates with transparency and humility

What we offer:

Occupational healthcare, occupational, and accident insurance
A yearly benefit budget to spend as you wish (i.e. on sport, transport, bike benefit, wellness, lunch, etc.)
Phone subscription with iPhone of choice
Relocation support (i.e. flight tickets, accommodation, relocation agency support)
Time for self-development, research, training, conferences, or certification schemes
Inspiring and collaborating offices and silent workspaces enable you to focus

Additional Information:

Job Posted:
February 03, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

ICEYE - All Job Offers

Job Link Share: