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Executive Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Sacramento

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are seeking a highly organized, proactive Executive Assistant to support C-suite executives and senior leadership in a fast-paced environment. You will serve as the right hand to busy executives, managing complex schedules, coordinating domestic and international travel, processing expense reports, and ensuring seamless day-to-day operations.

Job Responsibility:

  • Advanced Calendaring & Scheduling: Proactively manage multiple executive calendars with precision, resolving conflicts, prioritizing commitments, and anticipating needs across time zones
  • Travel Planning & Logistics: Arrange end-to-end domestic and international travel, including flights, ground transportation, accommodations, visas, and detailed itineraries
  • Expense Reporting: Prepare, submit, and track expense reports using Concur, Expensify, or similar platforms
  • ensure compliance with company policies
  • Meeting Coordination: Schedule and coordinate internal/external meetings, prepare agendas, take minutes, and manage follow-up action items
  • Communication Management: Draft, edit, and send professional correspondence
  • screen and prioritize emails and calls
  • Project Support: Assist with special projects, presentations, event planning, and ad-hoc administrative tasks as needed
  • Confidentiality & Discretion: Handle sensitive information with the highest level of integrity

Requirements:

  • 5+ years of experience as an Executive Assistant supporting C-level executives or senior leaders
  • Expert-level proficiency in calendaring tools (Outlook, Google Calendar) and scheduling across global time zones
  • Advanced experience with travel coordination (including visas, loyalty programs, and complex itineraries)
  • Proficiency in expense management platforms (Concur, Expensify, SAP, etc.)
  • Tech-savvy: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint), Slack, Zoom, and project management tools (Asana, Trello, etc.)
  • Exceptional organizational skills with the ability to juggle competing priorities under tight deadlines
  • Strong written and verbal communication
  • professional and polished demeanor
  • High emotional intelligence, adaptability, and problem-solving ability
  • Bachelor’s degree preferred but not required with equivalent experience
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
February 04, 2026

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