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Robert Half Logo Robert Half · Office Administration

Executive Assistant

United States, Old Orchard Beach Contract work · Job Posted June 29, 2026
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Job Description

We are looking for an experienced Executive Assistant to provide dependable onsite support to our client. This Long-term Contract position will focus on keeping daily operations organized, communications streamlined, and administrative priorities on track. The person in this role will manage complex scheduling, coordinate meetings and travel, and help maintain accurate physical and digital records in a fast-paced office environment.

Job Responsibility

  • Manage the executive calendar by organizing appointments, adjusting priorities, and ensuring meetings are scheduled efficiently
  • Coordinate travel plans and related logistics, including reservations, itineraries, and schedule updates
  • Arrange and support executive meetings by preparing materials, confirming attendance, and handling follow-up actions
  • Use Microsoft Outlook and Teams to oversee communications, schedule virtual meetings, and support collaboration across stakeholders
  • Maintain and audit office records by organizing physical files and helping improve document accuracy and accessibility
  • Answer and direct calls through a multi-line phone system while providing attentive and courteous service to internal and external contacts
  • Prepare, update, and distribute documents, correspondence, and other administrative materials using Microsoft Office applications
  • Provide general administrative assistance to help the office operate smoothly and respond effectively to shifting priorities

Requirements

  • Demonstrated experience supporting an executive or senior leader in an administrative capacity
  • Strong proficiency with Microsoft Office, with particular strength in Outlook calendar management and related office tools
  • Hands-on experience using Microsoft Teams for scheduling, communication, and collaboration
  • Ability to coordinate meetings and travel arrangements with a high level of accuracy and attention to detail
  • Experience organizing, reviewing, and maintaining both physical and digital files
  • Comfortable handling a multi-line phone system and delivering attentive customer service
  • Strong organizational skills with the ability to manage multiple tasks and deadlines in an onsite office setting

What we offer

  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
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