Executive Assistant Job at Robert Half (Vadnais Heights)

Executive Assistant

Robert Half

Location:
United States , Vadnais Heights

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for an experienced Executive Assistant to provide high-level administrative support to the President of our organization. Based in Vadnais Heights, Minnesota, this Contract position requires exceptional organizational skills, attention to detail, and the ability to handle a fast-paced, dynamic environment. The ideal candidate will excel at managing complex schedules, coordinating travel arrangements, and ensuring seamless execution of executive-level tasks and events.

Job Responsibility:

Deliver proactive administrative support tailored to the needs of the President, anticipating and addressing requirements ahead of time
Organize and manage intricate calendars, including scheduling meetings, leadership events, and special projects
Prepare high-quality, detail-oriented PowerPoint presentations and executive reports for diverse audiences
Arrange and coordinate domestic and international travel plans, including itineraries, logistics, and necessary documentation
Facilitate executive lunches, leadership gatherings, and other events by handling catering, logistics, and materials preparation
Serve as a key representative of the executive office by screening calls, welcoming visitors, and managing interactions
Maintain secure and efficient filing systems for correspondence and sensitive information
Track executive project action items, ensuring timely follow-through and preparation of relevant materials
Organize corporate events, both onsite and offsite, as requested by leadership
Stay informed about organizational priorities and initiatives to provide better planning support for executives

Requirements:

Proven experience in executive-level administrative roles, showcasing advanced organizational abilities
Expertise in managing complex schedules and coordinating high-level meetings
Proficiency in creating high-quality presentations and detailed reports using PowerPoint
Strong skills in arranging travel logistics, including international itineraries
Demonstrated ability to professionally interact with executives, clients, and visitors
Knowledge of event coordination, including planning and execution
Ability to handle confidential information with utmost discretion and professionalism
Familiarity with company policies regarding proprietary information and confidentiality

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
January 06, 2026

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