Executive Assistant

• Manage and maintain executive calendars, ensuring schedules are organized and conflicts are resolved promptly
• Coordinate and arrange all aspects of travel, including flights, accommodations, and ground transportation for executives
• Organize and prepare materials for executive meetings, ensuring all necessary documentation is readily available
• Serve as the primary point of contact for internal and external communications on behalf of the executive team
• Assist with planning and executing special projects or events as needed
• Handle confidential information with the utmost discretion and professionalism
• Monitor and prioritize incoming emails and correspondence, responding or redirecting as appropriate
• Ensure timely follow-ups on action items and deliverables for the executive team
• Maintain a system for tracking key deadlines and commitments to support team efficiency

• Proven experience as an Executive Assistant or in a similar administrative support role
• Strong proficiency in managing calendars and scheduling meetings for senior-level executives
• Demonstrated ability to coordinate complex travel arrangements, including international travel
• Exceptional organizational skills and the ability to manage multiple tasks simultaneously
• Biotechnology/Pharmaceutical industry experience preferred
• Proficiency in using office productivity tools such as Microsoft Office Suite or similar software
• High level of discretion and the ability to handle sensitive information with confidentiality
• Availability to work part-time hours in a contract capacity

Biotechnology/Pharmaceutical industry experience

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan