Executive Assistant Job at Dexter Axle (Elkhart)

Executive Assistant

Dexter Axle

Location:
United States , Elkhart

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Dexter is seeking a highly organized, tech-savvy, and proactive Executive Assistant to provide comprehensive onsite support to our C-Suite executives. This role requires exceptional attention to detail, exemplary communication skills, and the ability to manage complex schedules, travel logistics, and confidential information with the utmost discretion. The ideal candidate will be a strategic partner, anticipating needs and ensuring the Leadership time is optimized for maximum impact.

Job Responsibility:

Manage and optimize the Chief Officer's calendar, including scheduling meetings, appointments, and travel
Triage incoming email to ensure focus on top priorities, ensuring timely responses and follow-ups
Serve as the primary point of contact between the Executive(s) and internal and external stakeholders
Prepare and edit correspondence, communications, presentations, and other documents
Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
Handle confidential and sensitive information with integrity and discretion
Leverage AI tools (e.g., ChatGPT, Grammarly, x.ai, Calendly, etc.) to draft communications, synthesize meeting notes, automate recurring tasks, and streamline workflows
Assist in preparing presentations and reports using data analytics tools and AI-enhanced visualization platforms
Plan and coordinate complex domestic and international travel itineraries
Arrange accommodations, ground transportation, and meeting logistics
Prepare detailed travel briefs and ensure all travel-related documents are organized and accessible
Monitor travel schedules and adjust plans as needed in real-time
Organize and support executive meetings, board meetings, and off-site events
Prepare agendas, take minutes, and track action items
Coordinate logistics for virtual and in-person meetings, including technology setup and catering
Assist with special projects and initiatives as directed by the executive leadership team
Liaise with other departments to ensure alignment and execution of executive priorities
Maintain filing systems, databases, and contact lists
Support the departmental budget, manage expense reporting, and track the budget for the executive office

Requirements:

Bachelor’s degree or equivalent combination of education and experience
Minimum of 5 years of experience supporting C-level executives
Experience with AI Productivity tools and a strong interest in emerging technologies
High emotional intelligence, professionalism, decision-making and a proactive attitude
Exceptional organizational and time-management skills
Superb written and verbal communication abilities
Proficiency in Microsoft Office Suite, Concur, and calendar management tools
Ability to work independently, handle multiple priorities, and adapt to changing demands
Elevated level of professionalism, discretion, and confidentiality

What we offer:

Dexter offers a competitive wage
Full benefits package including Health, Dental, Vision, Life, STD, LTD, FSA, HSA
3% profit sharing in our Safe Harbor program
401(k) Plan with company contributions
Opportunities for internal career development and growth

Additional Information:

Job Posted:
December 29, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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