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Robert Half Logo Robert Half · Office Administration

Executive Assistant

United States, San Francisco Employment contract · Job Posted June 16, 2026
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Job Description

We are looking for an experienced Executive Assistant to support senior leadership within a mission-driven non-profit organization in San Francisco, California. This contract-to-permanent position is ideal for someone who thrives in a fast-paced environment, manages competing priorities with discretion, and brings a detail-oriented approach to executive support. The role will focus on coordinating administrative operations, preparing high-quality materials, and ensuring leaders and board members are well supported in advance of key meetings and events.

Job Responsibility

  • Manage complex scheduling and provide day-to-day administrative support that enables senior leaders to operate efficiently and stay focused on organizational priorities
  • Prepare high-quality reports, presentations, correspondence, and other business documents for leadership initiatives and special projects
  • Coordinate meeting and event logistics by organizing calendars, confirming attendees, assembling materials, developing agendas, and documenting follow-up notes and minutes
  • Support Board of Directors activities by planning board meetings, distributing relevant materials, maintaining accurate records, and ensuring processes align with board governance requirements and bylaws
  • Serve as a dependable point of contact between leadership, board members, and internal or external stakeholders to help communication flow smoothly
  • Monitor upcoming deadlines, commitments, and priorities for executives, anticipating needs and helping leaders prepare for conferences, meetings, and other engagements
  • Partner with colleagues to organize Executive Management Team meetings and ensure schedules, materials, and logistics are handled effectively
  • Arrange travel itineraries, bookings, and related logistics for executives while helping ensure plans run smoothly and efficiently.

Requirements

  • Proven experience providing executive-level administrative support in a detail-focused office environment
  • Strong calendar management skills with the ability to coordinate multiple priorities and time-sensitive commitments
  • Experience booking and managing travel arrangements, including itinerary coordination and scheduling changes when needed
  • Advanced proficiency in Microsoft Office
  • Excellent written and verbal communication skills, with the ability to prepare clear and effective meeting materials and correspondence
  • Demonstrated ability to support executive meetings and board-related activities with a high level of accuracy and professionalism
  • Strong organizational skills, attention to detail, and discretion when handling confidential information.

What we offer

  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • free online training
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