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Randstad Logo Randstad · Office Administration

Executive Assistant

Canada, Toronto · Job Posted June 01, 2026
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Job Description

Are you a strategic, high-energy administrative professional looking to partner with top-tier leadership at a growing, entrepreneurial business? Our client, a boutique operational design consulting firm specializing in healthcare operations strategy, is seeking a proactive Part-Time Executive Assistant for an initial 6-month contract (2 to 3 days per week). Operating in a flexible hybrid model, this role requires just 1 onsite collaboration day per week (Tuesdays) at a beautiful office in Toronto, with the remaining 1 to 2 days worked remotely. Daily working hours are highly manageable, typically structured from 8:30 am to 4:30 pm or 5:00 pm. Reporting directly to the Founder/CEO, this is a unique, high-impact opportunity to act as a core operational anchor. Because this is the firm’s first-ever Executive Assistant role, the team is looking for a senior administrative professional who excels at “managing up” and can proactively guide a driven, visionary leader on how to best leverage executive support.

Job Responsibility

  • CEO Calendar & Schedule Management
  • Travel & Meeting Logistics
  • Proposal & Business Development Support
  • Financial Administration
  • Cross-Functional Team Support
  • Social Media & Research Projects
  • Tech Troubleshooting
  • Confidentiality & Record Keeping

Requirements

  • Proven experience as an Executive Assistant, Senior Administrative Assistant, or Office Coordinator, with an asset path supporting senior leadership in a professional services, consulting, or entrepreneurial environment
  • Strong proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams) and confidence troubleshooting basic hardware, software, and virtual platform issues
  • Comfort dealing with baseline financial documents, including an ability to assist with payroll coordination and review month-end accounting reports
  • Exceptional written and verbal communication skills, paired with a sharp eye for presentation, design, and detail when polishing client deliverables or memos
  • Self-motivated and resourceful, with the confidence to proactively manage up, guide executive workflows, and keep pace with a fast-moving, idea-focused leader
  • A highly dependable and professional character with an established track record of handling proprietary or sensitive corporate information appropriately
  • Candidates must be willing to undergo standard placement screening protocols, including a credit check, criminal background check, and 2 professional reference verifications

What we offer

  • Excellent Work-Life Balance
  • Flexible Hybrid Model
  • Premium Office Location
  • Shape the Role
  • Growth and Learning Culture
  • Competitive Compensation
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