Executive Assistant

• Executive Support: Provide comprehensive administrative and logistical support, enabling the executive to focus on high-priority strategic initiatives
• Calendar Management: Orchestrate and manage a dynamic and complex executive calendar, strategically scheduling appointments, de-conflicting priorities, and coordinating across multiple time zones
• Communication & Inbox Management: Act as a primary gatekeeper for the executive by managing their inbox, triaging incoming requests, and drafting professional emails and correspondence
• Travel Coordination: Arrange and manage comprehensive domestic and international travel itineraries, considering stakeholder preferences and ensuring all logistical details are handled seamlessly
• Stakeholder & Account Coordination: Perform heavy and complicated account management, coordinating with internal teams and external partners to manage relationships and ensure smooth operations for visiting leadership
• Logistical Oversight: Manage conflicting priorities and multiple incoming requests efficiently, ensuring deadlines are met and operations run smoothly

• Bilingual (english and french
• written and spoken)
• 5 years of experience in a similar role
• Organizational Prowess: Highly organized with an exceptional, meticulous attention to detail. Proven ability to remain calm and effective under pressure
• Strategic & Proactive Mindset: A forward-thinker who anticipates needs and understands the "why" behind tasks, rather than just completing a checklist
• Communication Skills: A strong and articulate communicator, capable of collaborating effectively with internal and external stakeholders at all levels
• Technical Proficiency: Tech-savvy with advanced proficiency in the M365 suite (Outlook, Teams, Word, etc.). Experience with CRM software (e.g., Salesforce) is a significant asset. Openness to adopting new technologies, including AI tools
• Professional Attributes: Possesses strong business acumen and critical thinking skills. Demonstrates a strong backbone, recognizes professional boundaries, and is thick-skinned and deeply committed to the role's success and demands

Experience with CRM software (e.g., Salesforce)

• Competitive Compensation - 80, 000$
• Work-Life Balance: A hybrid work model offering the flexibility of both remote and in-office work
• Job Security: This is a permanent, full-time position offering stability
• Structured Onboarding: We invest in your success with a 2.5-week intensive "boot camp" featuring presentations, facilitated sessions, and a dedicated buddy to guide you
• Career Growth: This role offers a pathway for career progression that is dependent on your individual journey and commitment to professional development
• C-Suite Exposure: Gain invaluable experience working directly with top-level leadership and participating in high-level business operations